BEGIN:VCALENDAR VERSION:2.0 PRODID:-//wp-events-plugin.com//7.2.3.1//EN TZID:Pacific/Honolulu X-WR-TIMEZONE:Pacific/Honolulu BEGIN:VEVENT UID:53-18506@honolulu.gov DTSTART;TZID=Pacific/Honolulu:20250825T180000 DTEND;TZID=Pacific/Honolulu:20250825T210000 DTSTAMP:20250819T220911Z URL:https://www.honolulu.gov/nco/events/neighborhood-commission-2025-08-25 / SUMMARY:Neighborhood Commission Regular Meeting DESCRIPTION:NEIGHBORHOOD COMMISSION\n \;\n\nREGULAR MEETING AGENDA\nMON DAY\, AUGUST 25\, 2025 at 6:00 P.M.\nKapālama Hale – Room 153\n925 Dill ingham Boulevard\, Honolulu\, HI 96817\nAND VIA WEBEX\n\nThis meeting loca tion is open to public participation.\nOther available options include par ticipating by computer\, phone or by video system. \nWebEx and phone-in in structions are as follows:\n\nMeeting Link: https://cchnl.webex.com/cchnl/ j.php?MTID=m4ed0ce4c5871978ea94a35efd24063d1 \nMeeting Number / Access Cod e: 2482 418 5050\nPassword: NC00 (6200 from phones and video systems)\nJoi n by Phone: +1-408-418-9388 United States Toll\n\nRecordings of Commission meetings can be found at: https://www.youtube.com/@NeighborhoodCommission Office\n\nGoogle Drive: https://drive.google.com/drive/folders/1LS8mfBOkIK p5hqr6Fwr5Kn1HCYCURUu0\n\nRules of Speaking: Anyone wishing to speak is as ked to raise his or her hand\, and when recognized by the Chair\, to addre ss comments to the Chair. Speakers are to keep their comments under two (2 ) minutes. Public testimony taken on each agenda item. Please silence all electronic devices.\n\nNote: The Commission may take action on any agenda item. As required by the State Sunshine Law (Hawaiʻi Revised Statutes Cha pter 92)\, specific issues not noted on this agenda cannot be voted on\, u nless properly added to the agenda.\n\nI. CALL TO ORDER BY PRESIDING OFFIC ER\nA. Roll Call of Commissioners\, Establishment of Quorum\nB. Welcoming of New Commissioners\ni. Christian de Quevedo\, Angie Knight\, and Harris Nakamoto\n\nII. APPROVAL OF MINUTES\nA. Monday\, July 28\, 2025 Regular Me eting Written Summary for Video Record\n\nIII. PUBLIC CONCERNS – Limited to 2 minutes for items not on the agenda\n\nIV. CHAIR’S REPORT\nA. Reap pointment of Cross Crabbe to the Neighborhood Plan Committee\nB. Appointme nt of Commissioner Christian de Quevedo as Chair of the Elections Committe e\nC. Review of Committees and composition\nD. Review of agenda item from the August 2025 meeting of Waikīkī Board No. 9\n\nV. EXECUTIVE SECRETARY ’S REPORT\nA. Update on recent meeting with Chairs and Vice Chairs of al l Neighborhood Boards to discuss integration of an AI program to improve d raft meeting minutes\n\nVI. COMMITTEE REPORTS\nA. Elections Committee – No Chair. Members: Bill Clark and Patrick Smith (Ex-Officio).\nB. Survey C ommittee – No Chair. Members: Mahealani Bernal\, Larry Veray and Patrick Smith (Ex-Officio).\nC. Neighborhood Plan Committee – Chair Patrick Smi th. Members: Mahealani Bernal\, Larry Veray\, Kathleen Elliott-Pahinui\, a nd Lloyd Yonenaka.\n\nVII. NEW BUSINESS\nA. Discussion and action on the p roposed modifications to the Complaints Provision (Chapter 18) of the Neig hborhood Plan from the Neighborhood Plan Committee\n\nVIII. ANNOUNCEMENTS\ nA. Next Meeting: The next regular meeting is scheduled for Monday\, Septe mber 22\, 2025 at 6:00 p.m. at Kapālama Hale and virtually via WebEx.\n\n IX. ADJOURNMENT OF SUNSHINE LAW MEETING\n\nX. ADJUDICATORY MATTERS – The Commission will exercise its adjudicatory functions in accordance with HR S § 92-6.\nA. 2025-10 Misakian v. Finley\n\n \;\n\n \;\n\nDRAFT A NNUAL CONVENING MEETING WRITTEN SUMMARY FOR VIDEO RECORD\nMONDAY\, JULY 28 \, 2025 – 6:00 P.M.\nKAPĀLAMA HALE CONFERENCE ROOM 153 – 925 DILLINGH AM BOULEVARD\, HONOLULU\, HI 96817\nAND VIA WEBEX TELECONFERENCING\n\nVide o recording of this meeting can be found at: https://www.youtube.com/watch ?v=bmRyFVG3OoI\n\nMeeting materials (Google Drive) can be found at:\nhttps ://drive.google.com/drive/folders/1LS8mfBOkIKp5hqr6Fwr5Kn1HCYCURUu0\n\nI. CALL TO ORDER – [0:00:06]: Chair Pro Tem Oshiro called the meeting to or der at 6:00 p.m.\n\nQuorum was established with 7 members present. Note – This 9-member commission requires 5 members present to establish quoru m and to take official commission action.\n\nMembers Present: Mahealani Be rnal\, Bill Clark\, James Logue\, Steven Melendrez\, Richard Oshiro\, Patr ick Smith\, Larry Veray\, and Claire Tamamoto (6:46 p.m.).\n\nMembers Abse nt: None.\n\nGuests: Angie Knight\, Michelle Matson\, Winston Welch (Diamo nd Head-Kapahulu-St. Louis Heights NB05)\; Bob Finley\, Greg Misakian (Wai kiki NB09)\; Kevin Lye (Downtown-Chinatown NB13)\; Tom Heinrich\, Daisy Mu rai\, Claire Santos (Residents)\; Executive Secretary Lloyd Yonenaka\, Dyl an Whitsell\, Travis Saito and Dylan Buck (Neighborhood Commission Office - NCO). There were 19 total attendees. Name not included if not legible on sign-in sheet\, not signed in and/or not participated in discussion.\n\nI I. PUBLIC CONCERNS – [0:01:23]\nAnnual Convening &\; Neighborhood Pla n Suggestions – [0:01:39]: Heinrich noted the agenda incorrectly labels this as an "initial convening meeting" when it should be an "annual conven ing" since the Neighborhood Commission is constant and rolls over. He expr essed appreciation to the Neighborhood Plan Committee and Chair Patrick Sm ith for their work\, noting he had prepared a comparison chart with sugges tions for clarity and improvement. Heinrich also suggested the Commission consider reviewing district boundaries and neighborhood board organization outside of election cycle deadlines\, mentioning at least four boards int erested in boundary changes.\nVarious Concerns – [0:04:42]: Lye raised s everal concerns: 1) The amended written record of the April 2025 Commissio n meeting approved on May 19\, 2025 is not yet posted online\; 2) No appro ved written summaries for Neighborhood Board 35 are available online for t he current calendar year\; 3) Inconsistencies in how different neighborhoo d boards handle document posting\; 4) A hyperlink issue where the July 202 4 Commission written summary links to a different document\; 5) Questions about the cost of materials for the June initiation meeting\; and 6) Lack of response to written requests for information submitted to the Commissio n.\nCourt Case &\; Testimony – [0:07:51]: Misakian echoed Lye's conce rns and stated there was no election integrity with the neighborhood board system this year. He mentioned filing a Hawaii Supreme Court case regardi ng the election issues. Misakian also noted he submitted testimony for ton ight's meeting within the 48-hour requirement but did not see it posted an d requested it be made available.\nIII. INITIAL CONVENING BUSINESS – [0: 10:55]\nElection of Officers to serve from July 1\, 2025 until June 30\, 2 026 – [0:10:55]: Chair Pro Tem Oshiro informed the Commission that three commissioners will be replaced as the Council has appointed new members: himself (having served his 10-year term)\, Commissioner Melendrez\, and Co mmissioner Tamamoto. The remaining commissioners will continue to serve wi th the new commissioners who may join as soon as the next meeting. Chair P ro Tem Oshiro called for nominations for the position of Chair.\nChair: [0 :12:43] – Veray nominated Patrick Smith for Chair. Hearing no other nomi nations\, a roll call vote was conducted. Patrick Smith was elected Chair\ ; 7-0 (Smith: Bernal\, Clark\, Logue\, Melendrez\, Oshiro\, Smith\, Veray\ ; Abstain: None) – [0:13:00]\nVice Chair: [0:13:59] – Oshiro nominated Larry Veray for Vice Chair. Hearing no other nominations\, a roll call vo te was conducted. Larry Veray was elected Vice Chair\; 7-0 (Veray: Bernal\ , Clark\, Logue\, Melendrez\, Oshiro\, Smith\, Veray\; Abstain: None) – [0:14:33]\nSecretary: [0:15:03] – Chair Smith nominated Mahealani Bernal for Secretary. Hearing no other nominations\, a roll call vote was conduc ted. Mahealani Bernal was elected Secretary\; 7-0 (Bernal: Bernal\, Clark\ , Logue\, Melendrez\, Oshiro\, Smith\, Veray\; Abstain: None) – [0:15:19 ]\nTreasurer: [0:15:59] – Chair Smith nominated Bill Clark for Treasurer . Hearing no other nominations\, a roll call vote was conducted. Bill Clar k was elected Treasurer\; 7-0 (Clark: Bernal\, Clark\, Logue\, Melendrez\, Oshiro\, Smith\, Veray\; Abstain: None) – [0:16:15]\nDetermination of M eeting Date\, Time\, Location\, and Format – [0:16:42]: Chair Smith aske d if members were satisfied with continuing to meet on the fourth Monday o f each month at 6:00 p.m. at the current location with a hybrid format. He aring no objections\, the meeting schedule was approved\; 7-0-0 (Aye: Bern al\, Clark\, Logue\, Melendrez\, Oshiro\, Smith\, Veray\; Nay: None\; Abst ain: None) – [0:16:51]\nDetermination of Recess Schedule – [0:17:25]: Chair Smith noted that in the past\, the Commission has recessed in Decemb er and June. Hearing no objections\, the recess schedule of December and J une was approved\; 7-0-0 (Aye: Bernal\, Clark\, Logue\, Melendrez\, Oshiro \, Smith\, Veray\; Nay: None\; Abstain: None) – [0:17:46]\nAdoption of O ral Testimony Rules – [0:17:53]: Chair Smith noted the current rule is a two-minute limit for public testimony. [0:18:20] – Melendrez MOVED and Veray SECONDED to change the time limit to three minutes. Following discus sion\, a roll call vote was conducted. The motion was NOT ADOPTED\; 2-5-0 (Aye: Melendrez\, Veray\; Nay: Bernal\, Clark\, Logue\, Oshiro\, Smith\; A bstain: None) – [0:19:50]\nIV. APPROVAL OF MINUTES – [0:20:37]\nMonday \, May 19\, 2025 Regular Meeting Written Summary for Video Record – [0:2 0:37]: Chair Smith asked if anyone wished to offer amendments to the distr ibuted minutes. Hearing none\, the minutes were approved as written\; 7-0- 0 (Aye: Bernal\, Clark\, Logue\, Melendrez\, Oshiro\, Smith\, Veray\; Nay: None\; Abstain: None) – [0:20:59]\nV. NEW BUSINESS – [0:21:07]\nDiamo nd Head Neighborhood Board No.05: Request the Neighborhood Commission to C hange the Representation of the Members on Neighborhood Board No. 5 From S ubdistricts to the District At-Large – [0:21:09]: Buck (NCO) noted there was some confusion at the Diamond Head Neighborhood Board meeting\, but a motion was adopted as presented on the agenda. Chair Winston Welsh of the Diamond Head Neighborhood Board was present but unable to speak due to te chnical difficulties.\n[0:22:53] – Veray MOVED and Melendrez SECONDED to approve the request as submitted. Hearing no objections\, the motion was ADOPTED\; 7-0-0 (Aye: Bernal\, Clark\, Logue\, Melendrez\, Oshiro\, Smith\ , Veray\; Nay: None\; Abstain: None) – [0:22:58]\nMakiki Neighborhood Bo ard No.10: Request the Neighborhood Commission to Change the Representatio n of the Members on Neighborhood Board No. 10 From Subdistricts to the Dis trict At-Large – [0:23:37]: Chair Smith explained that the Makiki Neighb orhood Board No. 10 is requesting to change all 17 board seats from subdis tricts to at-large for this term and future terms. He noted they have had trouble filling specific subdistrict seats.\n[0:24:30] – Melendrez MOVED and Veray SECONDED to approve the request as submitted. Hearing no object ions\, the motion was ADOPTED\; 7-0-0 (Aye: Bernal\, Clark\, Logue\, Melen drez\, Oshiro\, Smith\, Veray\; Nay: None\; Abstain: None) – [0:24:40]\n \nʻAiea Neighborhood Board No.20: Request the Neighborhood Commission to Change the Representation of the Members on ʻAiea Neighborhood Board No. 20 From Subdistricts to the District At-Large – [0:25:02]: Chair Smith e xplained that the ʻAiea Neighborhood Board No. 20 is proposing to change one vacant subdistrict seat to an at-large seat for just this term\, notin g they have a candidate who might be interested.\n[0:25:19] – Veray MOVE D and Clark SECONDED to approve the request as submitted. Hearing no objec tions\, the motion was ADOPTED\; 7-0-0 (Aye: Bernal\, Clark\, Logue\, Mele ndrez\, Oshiro\, Smith\, Veray\; Nay: None\; Abstain: None) – [0:25:27]\ nPearl City Neighborhood Board No.21: Discussion of incorporating Pearl Ci ty High School students on a proposed committee on youth issues for Pearl City – [0:25:40]: Commissioner Veray reported that Pearl City Neighborho od Board is excited about bringing new young people onto the board through the recent election. They are recruiting two Pearl City High School stude nts to serve on a newly established committee for youth issues in Pearl Ci ty. He hopes this will be a model for other boards. A board member has alr eady drafted a resolution that will be presented at the next board meeting .\nQuestions\, comments\, and concerns followed:\n1. Similar Proposal – [0:27:23]: Lye commented that the proposal reminds him of a resolution tha t Neighborhood Board 13 adopted in 2021 allowing participation of 16 to 17 -year-olds on neighborhood boards.\n2. Board Composition Amendments – [0 :27:48]: Chair Smith clarified that regarding the changes in subdistricts versus at-large representation\, the Commission did not specifically reque st these changes but merely informed boards that it was an option.\n\nVI. EXECUTIVE SECRETARY'S REPORT – [0:28:26]\nRegular Meetings with Chairs a nd Vice Chairs – [0:28:32]: Executive Secretary (ES) Yonenaka plans to h old monthly meetings with neighborhood board chairs and vice chairs\, with the first meeting scheduled in about a week. These meetings are intended to facilitate communication rather than make major decisions.\nUpdate on N CO integrating an AI Program to improve draft meeting minutes – [0:29:36 ]: ES Yonenaka announced that the NCO is implementing an AI program called Ninja AI to assist with drafting meeting minutes. The program uses video recordings\, transcripts\, and formatting guidelines to produce draft minu tes that staff then review and edit. He noted that the May 2025 Commission minutes were produced using this system\, though staff still had to clean up and format the output. The goal is to improve the quality and detail o f minutes while still complying with Sunshine Law requirements.\nQuestions \, comments\, and concerns followed:\n1. Concerns – [0:39:04]: Melendrez expressed concern about the AI's ability to understand context and grasp what's occurring in meetings. Buck explained that the YouTube video serves as the primary record\, with the written document as secondary. Buck note d that staff still review the AI-generated minutes while watching the vide o to catch and correct any errors.\n2. Concerns (Continued) – [0:40:40]: Misakian\, identifying himself as a technology professional\, expressed c aution about AI-generated meeting summaries\, referencing an ICMA article titled "Why Local Governments Should Be Cautious with AI-Generated Meeting Summaries." He offered to share the article.\n3. Searchable Archive – [ 0:42:40]: Lye suggested that once the AI process is stabilized\, it could potentially be used to create a searchable archive of past meetings. He al so suggested involving community members in refining the AI template.\n4. Compliance with Neighborhood Plan and Sunshine Law – [0:41:43]: Finley a sked if using AI complies with Section 2-14-113 of the Neighborhood Plan r egarding meeting minutes. Buck confirmed that the process still complies w ith Sunshine Law requirements for video records with written summaries\, e xplaining that the AI is being used to enhance the content of minutes whil e maintaining the required format.\n5. Positive Direction – [0:43:46]: H einrich commended Lloyd and the Neighborhood Commission Office staff for i nitiating regular meetings with chairs and vice chairs\, noting this impro ves communication between the Commission and the boards.\nTamamoto joined at 6:46 p.m.\; 8 commissioners present.\n\nVII. COMMITTEE REPORTS – [0:4 6:17]\nElections Committee – [0:46:17]: Committee Chair Tamamoto reporte d that the elections went well\, new members were inducted\, and no compla ints were generated from contested races.\nQuestions\, comments\, and conc erns followed:\n1. Complaints – [0:46:54]: Misakian strongly disagreed w ith Tamamoto's assessment\, stating there were numerous election concerns raised during Commission meetings. He noted there was never an Elections C ommittee meeting held despite these concerns\, and referenced his complain t filed with the Hawaii Supreme Court on June 16. He also mentioned a case where someone's registration disappeared and they were not included on th e ballot. Chair Smith stated that as there is an active complaint filed\, it would not be prudent for the Commission to discuss the matter until the complaint process is resolved.\n2. Registration Process – [0:50:58]: Ly e echoed Misakian's concerns and asked if the Commission office would be w illing to demonstrate the election candidate registration process to show how names and information were captured by the system.\nSurvey Committee – [0:52:50]: Committee Chair Melendrez reported that at the last Survey Committee meeting\, he recommended to Commissioner Smith that items previo usly provided be incorporated into the Neighborhood Plan after completing work on the complaints provision.\nQuestions\, comments\, and concerns fol lowed:\n1. Concerns – [0:53:38]: Misakian expressed concern that the sur vey that should have provided feedback on how the Neighborhood Commission Office\, staff\, and commissioners are performing was never completed. He characterized the survey that was done as vague\, simple\, and generic.\n2 . Transparency – [0:55:15]: Melendrez offered to release the information provided to the Planning Committee to improve transparency.\n3. Survey Re sults – [0:56:33]: Veray commented that in his review of the survey ques tions and input from board members and chairs\, there were legitimate conc erns that were documented and need to be shared.\nNeighborhood Plan Commit tee – [0:57:32]: Chair Smith presented proposed modifications to the Com plaints Provision (Chapter 18) of the Neighborhood Plan. He explained that the committee's goals were to make the complaints process more responsive \, efficient\, and flexible by offering different options for handling com plaints. He walked through the current process and the proposed changes us ing flowcharts\, highlighting six options for handling complaints: fix def ects\, party conference\, remediation\, dismiss\, forward directly to the Commission\, or forward to the Commission if the Executive Secretary and C ommission Chair cannot agree.\n• Proposal: https://docs.google.com/docum ent/d/17bDJ6yq-T8CvarFOTUjThm26p35Pn8S6/edit?usp=drive_link&\;ouid=1129 72764551395013814&\;rtpof=true&\;sd=true\nQuestions\, comments\, and concerns followed:\n1. Mediation – [1:12:25]: Melendrez asked about usi ng an external third party for mediation\, which had been discussed in com mittee meetings. Chair Smith explained that the committee decided to remov e that option due to disagreements about implementation details\, though p arties could still choose to use mediation services outside the formal pro cess. Veray suggested that commissioners could serve as mediators since th ey care about board effectiveness and cohesion.\n2. Gratitude – [1:16:33 ]: Chair Smith acknowledged Heinrich's contribution in creating the initia l table for the complaints process.\n3. Request to Review – [1:22:57]: L ye encouraged commissioners and the public to read the actual documents ra ther than just the flowcharts. He asked for clarification on next steps an d expressed concern about accountability for following the amended Neighbo rhood Plan.\n4. Next Steps – [1:25:02]: Chair Smith explained that after Commission approval\, the document would go to Corporation Counsel for re view before public meetings\, a process that would likely take more than a month or two.\n5. Various Concerns – [1:18:11]: Matson expressed concer n about the meeting process\, stating she had been locked out and unable t o access until that moment. She voiced support for Commissioner Melendrez continuing on the Commission and questioned the City Council resolution re garding new commissioners. She emphasized the importance of institutional knowledge and community involvement.\n\n \;\n\nVIII. ANNOUNCEMENTS – [1:27:01]\nNext Meeting – [1:27:01]: Chair Smith announced that the nex t meeting is scheduled for Monday\, August 25\, 2025. He extended thanks a nd appreciation to the departing commissioners: Richard Oshiro\, Claire Ta mamoto\, and Steven Melendrez.\nIX. ADJOURNMENT OF SUNSHINE LAW MEETING – [1:28:28]: The meeting was adjourned at 8:28 p.m.\, with adjudicatory matters to follow.\nSubmitted by: Dylan Buck\, Community Relations Special ist\, NCO\nReviewed by: Dylan Whitsell\, Deputy\, NCO\nFinalized by:\n\n&n bsp\;\n\n \;\n\nTo view agenda and minutes\, visit our board website. \n\nEvent shows physical location\; however\, other options of participati on may also include WebEx and phone.  If available\, instructions for Web Ex and phone can be found at the top of the agenda. LOCATION:Kapālama Hale Room 153\, 925 Dillingham Boulevard\, Room 153\, Ho nolulu\, HI\, 96817\, United States GEO:21.319957;-157.870638 X-APPLE-STRUCTURED-LOCATION;VALUE=URI;X-ADDRESS=925 Dillingham Boulevard\, Room 153\, Honolulu\, HI\, 96817\, United States;X-APPLE-RADIUS=100;X-TITL E=Kapālama Hale Room 153:geo:21.319957,-157.870638 END:VEVENT BEGIN:VTIMEZONE TZID:Pacific/Honolulu X-LIC-LOCATION:Pacific/Honolulu BEGIN:STANDARD DTSTART:20240825T180000 TZOFFSETFROM:-1000 TZOFFSETTO:-1000 TZNAME:HST END:STANDARD END:VTIMEZONE END:VCALENDAR