NEIGHBORHOOD COMMISSION

NEIGHBORHOOD PLAN COMMITTEE MEETING AGENDA
MONDAY, OCTOBER 20, 2025 at 6:00 P.M.
Kapālama Hale – Room 153
925 Dillingham Boulevard, Honolulu, HI 96817
AND VIA WEBEX

This meeting location is open to public participation.
Other available options include participating by computer, phone or by video system.
WebEx and phone-in instructions are as follows:

Meeting Link: https://cchnl.webex.com/cchnl/j.php?MTID=m533b588483fdd248d9d115a0a6ef21b5
Meeting Number / Access Code: 2485 548 7512
Password: NC00 (6200 from phones and video systems)
Join by Phone: +1-408-418-9388 United States Toll

MEETING POLICIES – Adopted July 25, 2023

Recordings of Board meetings can be found at: https://www.youtube.com/@NeighborhoodCommissionOffice

Meeting Materials can be found at: https://drive.google.com/drive/folders/1LS8mfBOkIKp5hqr6Fwr5Kn1HCYCURUu0

Rules of Speaking: Anyone wishing to speak is asked to raise his or her hand, and when recognized by the Chair, to address comments to the Chair. Speakers are to keep their comments under two (2) minutes. Public testimony taken on each agenda item. Please silence all electronic devices.

Note: The Commission may take action on any agenda item. As required by the State Sunshine Law (Hawaii Revised Statutes Chapter 92), specific issues not noted on this agenda cannot be voted on, unless properly added to the agenda.

I. CALL TO ORDER – Committee Chair Larry Veray
A. Time Limit Policy and Procedures
B. All participants are to sign in for in-person or virtually identify yourself on WEBEX
C. Roll Call of Neighborhood Plan Committee Members (All committee members must have their video turned on)

II. APPROVAL OF COMMITTEE MINUTES
A. Monday, July 21, 2025 Written Summary for Video Record
B. Monday, September 15, 2025 Memorandum for the Record

III. NEW BUSINESS
A. Neighborhood Commission Office’s (NCO) proposed complaint process for review and discussion
• Proposal: https://drive.google.com/file/d/1uIkMaFA1xup26mPVnmiwYGguFblOfI7q/view?usp=drive_link
B. Review of the Committee’s comparison chart regarding their complaint process proposal

IV. ANNOUNCEMENTS
A. Next Meeting of the Neighborhood Commission: The next meeting is scheduled for Monday, October 27, 2025 at 6:00 p.m. on Webex, and at Kapālama Hale First Floor Conference Room 153.
B. Next Committee Meeting: The next meeting is scheduled for Monday, November 17, 2025 at 6:00 p.m. on Webex, and at Kapālama Hale First Floor Conference Room 153.
C. Charter Commission: The Honolulu Charter Commission is accepting Charter amendment proposals until Friday, November 7, 2025. For more information about the Charter Commission, visit: http://www.honolulucitycouncil.org/charter-commission

V. ADJOURNMENT

A mailing list is maintained for interested persons and agencies to receive this board’s agenda and minutes. Additions, corrections, and deletions to the mailing list may be directed to the Neighborhood Commission Office (NCO) at Kapālama Hale, 925 Dillingham Boulevard, Suite 160, Honolulu, Hawaiʻi 96817, by telephone on (808) 768-3710, fax (808) 768-3711, or e-mailing nco@honolulu.gov. Agenda documents and minutes are also available online at http://www.honolulu.gov/nco/boards.html

All written testimony must be received in the Neighborhood Commission Office 48 hours prior to the meeting. If within 48 hours of the meeting, written and/or oral testimony may be submitted directly to the Board at the meeting. If submitting written testimony, please note the Board and agenda item(s) your testimony concerns. Send to: Neighborhood Commission Office, 925 Dillingham Boulevard, Suite 160, Honolulu, HI 96817, fax (808) 768-3711, or email nbtestimony@honolulu.gov.

If you need an auxiliary aid/service or other accommodation due to a disability or an interpreter for a language other than English, please call the Neighborhood Commission Office at (808) 768-3710 between 8:00 a.m. and 4:00 p.m. or send an email to nco@honolulu.gov at least three (3) business days before the scheduled meeting. It may not be possible to fulfill requests received after this date.

DRAFT NEIGHBORHOOD PLAN COMMITTEE MEETING MEMORANDUM FOR THE RECORD
MONDAY, SEPTEMBER 15, 2025 – 6:00 P.M.
KAPĀLAMA HALE CONFERENCE ROOM 153 – 925 DILLINGHAM BOULEVARD, HONOLULU, HI 96817
AND VIA WEBEX TELECONFERENCING

Video recording of this meeting can be found at: https://www.youtube.com/watch?v=zEOadtGpiUA

Meeting materials can be found at: https://drive.google.com/drive/folders/1LS8mfBOkIKp5hqr6Fwr5Kn1HCYCURUu0

I. CALL TO ORDER – [0:00:37]: Committee Chair Veray called the meeting to order at 6:17 p.m.

Committee Members Present: Patrick Smith, Larry Veray, and Lloyd Yonenaka.

Committee Members Absent: Mahealani Bernal, Cross Crabbe, and Kathleen Elliott-Pahinui.

Guests: Commissioner Angie Knight, Michelle Matson (Diamond Head Neighborhood Board No.05); Kevin Lye (Downtown-Chinatown Neighborhood Board No.13); Steven Melendrez (Mililani Mauka Neighborhood Board No.35); Tom Heinrich, Claire Santos, Greg Misakian, Meli (Residents); Dylan Whitsell and Travis Saito (Neighborhood Commission Office). There were 13 total participants. Name not included if not legible on sign-in sheet, not signed in and/or not participated in discussion.

Committee Chair Veray announced that due to lack of quorum, the meeting would transition to an information-only session where public testimony would be accepted, but no official committee actions would be taken.

Lack of Quorum and Board Designation – [0:01:48]: Michelle Matson expressed concern about the lack of quorum for an important committee meeting and suggested this issue be addressed by the entire Commission. She also recommended that the Neighborhood Plan redefine “Neighborhood Boards” as “Community District Boards” to better reflect their jurisdictional responsibilities, noting that each board represents large districts containing multiple neighborhoods.

Questions, comments and concerns followed – [0:03:53]
1. Committee Membership: Committee Chair Veray responded that he would recommend adding at least two more commissioners to the Neighborhood Planning Committee at the next Commission meeting to prevent future quorum issues.
2. Board Designation: Commissioner Smith clarified that renaming Neighborhood Boards would require changes to the city charter, which is currently under review.

Conflict of Interest in Board Elections – [0:07:30]: Greg Misakian referenced a Civil Beat article from April 25, 2023, titled “Conflict of Interest: Neighborhood Board Employees are Running for Seats on the Boards.” He noted that two years ago he had raised concerns about NCO employees serving on boards and about candidate names not being properly listed by last name first on ballots, but received no follow-up.

Questions, comments and concerns followed – [0:13:28]
1. Eligibility Requirements: Commissioner Smith explained that the only eligibility requirements in the Neighborhood Plan are that candidates must be 18 years old and legal resident aliens. He noted that Boards are designed for residents, and if someone lives in that district, they are eligible to serve regardless of where they work.
2. Election Committee: Committee Chair Veray mentioned that a new Commissioner had been appointed to lead the Election Committee for the next election cycle.

Meeting Logistics – [0:15:20]: Kevin Lye asked about the technical difficulties and questioned why the committee wasn’t using the Cisco-sponsored equipment available at Kapālama Hale. He also requested clarification about the sign-in process for virtual participants.

Questions, comments and concerns followed – [0:16:07]
1. Virtual Sign-in: Dylan Whitsell confirmed that all participants appearing on the WebEx screen are considered officially signed in.
2. Technical Issues: Dylan Whitsell explained that multiple departments share the meeting space and equipment, which sometimes leads to technical difficulties when equipment is moved or unplugged.

II. APPROVAL OF COMMITTEE MINUTES: Deferred to next meeting due to lack of quorum.

Monday, July 21, 2025 Written Summary for Video Record: Deferred to next meeting due to lack of quorum.

III. NEW COMMITTEE BUSINESS: Deferred to next meeting due to lack of quorum.

Reappointment of Neighborhood Commission, Neighborhood Plan Committee, Neighborhood Board members and others: Chairman Larry Veray; Members: Mahealani Bernal, Kathleen Elliott-Pahinui, Christian De Quevedo, Lloyd Yonenaka, Patrick Smith (Ex-Officio).

Recent Neighborhood Board concerns questioning; why can’t a board member ask and add information to resident testimony during Public Concerns on the agenda? Committee discussion item that could potentially be detailed in the revision of the Neighborhood Plan with what is authorized and unauthorized questions.

Recent Neighborhood Board Concerns about important items posted virtually by meeting participants is not being noted in the board minutes. Who should be capturing important details to be included in the board minutes?

Committee to review previous Chapter 13 of the Neighborhood Plan and determine if any changes or updates are required for Powers, Duties, and Functions of Neighborhood Boards:
1. §3-13-101 Purpose
2. §3-13-102 General Powers, Duties and functions of boards
3. §3-13-103 Political Activity
4. §3-13-104 Standards of Conduct
5. §3-13-105 Conflicts of Interest
6. §3-13-106 Community Forum limitations
7. §3-13-107 Representative capacity of board members
8. §3-13-108 Membership
9. §3-13-109 Concurrent holding of elective public office prohibition

IV. ANNOUNCEMENTS – [0:17:50]

Neighborhood Commission Meeting: The next Neighborhood Commission meeting is scheduled for Monday, September 22, 2024, at 6:00 p.m. at Kapālama Hale in room 153 and via WebEx.

Charter Commission Meeting: The Charter Commission will meet on Monday, September 22, 2024, at 2:30 p.m. at City Council Chambers. Public testimony will be accepted virtually.

Next Neighborhood Plan Committee Meeting: The next meeting is scheduled for October 20, 2024, at 6:00 p.m. at Kapālama Hale and via WebEx.

V. ADJOURNMENT – [0:20:18]: The meeting was adjourned at 6:37 p.m.

Submitted by: Dylan Buck, Community Relations Specialist, NCO
Reviewed by: Dylan Whitsell, Deputy, NCO
Finalized by: