NEIGHBORHOOD COMMISSION

NEIGHBORHOOD PLAN COMMITTEE MEETING AGENDA
MONDAY, JUNE 16, 2025 at 6:00 P.M.
Kapālama Hale – Room 153
925 Dillingham Boulevard, Honolulu, HI 96817
AND VIA WEBEX

This meeting location is open to public participation.
Other available options include participating by computer, phone or by video system.
WebEx and phone-in instructions are as follows:

Meeting Link: https://cchnl.webex.com/cchnl/j.php?MTID=m533b588483fdd248d9d115a0a6ef21b5
Meeting Number / Access Code: 2485 548 7512
Password: NC00 (6200 from phones and video systems)
Join by Phone: +1-408-418-9388 United States Toll

Recordings of Board meetings can be found at: https://www.youtube.com/@NeighborhoodCommissionOffice

Meeting Materials can be found at: https://drive.google.com/drive/folders/1LS8mfBOkIKp5hqr6Fwr5Kn1HCYCURUu0

Rules of Speaking: Anyone wishing to speak is asked to raise his or her hand, and when recognized by the Chair, to address comments to the Chair. Speakers are to keep their comments under two (2) minutes. Public testimony taken on each agenda item. Please silence all electronic devices.

Note: The Commission may take action on any agenda item. As required by the State Sunshine Law (Hawaii Revised Statutes Chapter 92), specific issues not noted on this agenda cannot be voted on, unless properly added to the agenda.

I. CALL TO ORDER

II. PUBLIC CONCERNS – Limited to two (2) minutes; for items not on the agenda

III. APPROVAL OF COMMITTEE MINUTES
A. Monday, May 12, 2025 Written Summary for Video Record

IV. NEW BUSINESS
A. Consider written proposal covering the “Complaint Procedures sections (Chapter 18, §§2-18-101 – 105) – modified proposals based on last month’s discussion:
(see CompalintsProposal_250603.docx in Meeting Materials)
1. §2-18-101(c)(1) – modification from combining to correcting defects
2. §2-18-101(c)(5) – addition of mediation option
3. §2-18-101(e) – addition of notice requirement to respondent
4. §2-18-101(f)(1) – modification of language
5. §2-18-101(f)(2) – consider required timetable to set up conference
6. §2-18-101(f)(3) – review slight word change
7. §2-18-101(h) – review slight word change
8. §2-18-101(i) – added reasonable time
9. §2-18-101(k) changes to delivery method of notice
10. §2-18-102(d)(9) – review 45 days response time (changed from calendar to business)
11. §2-18-102(d)(10)(a)-(c) – review notice increments, i.e. calendar to business days
12. §2-18-104(b)(3) – review of business days
B. General review of all “day” counting increments in Chapter 18
C. Review of how §2-11-104 (Declaratory rulings by the commission) effects Complaint provisions.
1. Consider if utilizing this provision should pause time required to file complaint.
2. Discussion if other Neighborhood Plan provisions which might pause required time.
D. Review of Complaint flowcharts (may be found in Meeting Materials).
E. Any other questions, concerns or issues with any of the provisions of Chapter 18.
F. Discussion of how to proceed with review process.

V. ANNOUNCEMENTS
A. Next Meeting: The next meeting is scheduled for Monday, July 14, 2025 at 6:00 p.m. on Webex, and at Kapālama Hale First Floor Conference Room 153.

VI. ADJOURNMENT

A mailing list is maintained for interested persons and agencies to receive this board’s agenda and minutes. Additions, corrections, and deletions to the mailing list may be directed to the Neighborhood Commission Office (NCO) at Kapālama Hale, 925 Dillingham Boulevard, Suite 160, Honolulu, Hawaiʻi 96817, by telephone on (808) 768-3710, fax (808) 768-3711, or e-mailing nco@honolulu.gov. Agenda documents and minutes are also available online at http://www.honolulu.gov/nco/boards.html

All written testimony must be received in the Neighborhood Commission Office 48 hours prior to the meeting. If within 48 hours of the meeting, written and/or oral testimony may be submitted directly to the Board at the meeting. If submitting written testimony, please note the Board and agenda item(s) your testimony concerns. Send to: Neighborhood Commission Office, 925 Dillingham Boulevard, Suite 160, Honolulu, HI 96817, fax (808) 768-3711, or email nbtestimony@honolulu.gov.

If you need an auxiliary aid/service or other accommodation due to a disability or an interpreter for a language other than English, please call the Neighborhood Commission Office at (808) 768-3710 between 8:00 a.m. and 4:00 p.m. or send an email to nco@honolulu.gov at least three (3) business days before the scheduled meeting. It may not be possible to fulfill requests received after this date.

DRAFT NEIGHBORHOOD PLAN COMMITTEE MEETING WRITTEN SUMMARY FOR VIDEO RECORD
MONDAY, MAY 12, 2025 – 6:00 P.M.
KAPĀLAMA HALE CONFERENCE ROOM 153 – 925 DILLINGHAM BOULEVARD, HONOLULU, HI 96817
AND VIA WEBEX TELECONFERENCING

Video recording of this meeting can be found at: https://www.youtube.com/watch?v=eob4RrwCqYs

Meeting materials can be found at:
• Committee’s Unofficial Website: https://n-plan.org/
• Google Drive: https://drive.google.com/drive/folders/1LS8mfBOkIKp5hqr6Fwr5Kn1HCYCURUu0

I. CALL TO ORDER – [0:00:04]: Committee Chair Smith called the meeting to order at 6:00 p.m.

Committee Members Present: Steven Melendrez, Patrick Smith, Larry Veray, Lloyd Yonenaka, and Richard Oshiro.

Committee Members Absent: Mahealani Bernal and Kathleen Elliott-Pahinui.

Guests: Michelle Matson (Diamond Head Neighborhood Board No.05); Greg Misakian (Waikiki Neighborhood Board No.09); Claire Santos (Makiki Neighborhood Board No.10); Kevin Lye (Downtown-Chinatown Neighborhood Board No.13); Tom Heinrich, Daisy Murai (Residents); Dylan Whitsell, Travis Saito and Dylan Buck (Neighborhood Commission Office – NCO). There were 15 total attendees. Name not included if not legible on sign-in sheet, not signed in and/or not participated in discussion.

II. PUBLIC CONCERNS – [0:00:50]

City Charter Commission – [0:00:54]: Tom Heinrich announced that the Honolulu City Charter Commission preliminary meetings have begun, and one discussion would affect the Neighborhood Board elections.

Election Challenge Form – [0:03:01]: Kevin Lye inquired as to where he can locate the form specified in Neighborhood Plan 2-17-403(b) related to challenges to elections.

Draft Proposal for Tonight’s Meeting – [0:04:17]: Greg Misakian inquired as to when and where the draft proposed amendments for tonight’s meeting were posted for public review.

III. APPROVAL OF COMMITTEE MINUTES – [0:11:12]

Monday, April 21, 2025 Written Summary for Video Record – [0:11:12]: Hearing no corrections, the Written Summary for Video Record was approved as written.

IV. NEW BUSINESS – [0:11:36]

Review of Complaints Provisions Overview – [0:11:36]: Committee Chair Smith reported that the past several meetings have been focused on brainstorming revisions of the complaint process section of the Neighborhood Plan. The purpose of this meeting is to review the outstanding decisions on proposed amendments to these sections of the Neighborhood Plan.

Consider written proposal covering the “Complaint Procedures sections (Proposed §3-2-101 – §3-2-105; Plan §2-18-101 – §2-18-105) – [0:12:13]: Committee Chair Smith reported that his updated draft proposal is available to the public in the Google Drive.
• Proposal: https://docs.google.com/document/d/1_oLqF63A6KsHtvJG37Cnddmcrg3Sh0O4/edit?usp=drive_link&ouid=112972764551395013814&rtpof=true&sd=true

§3-2-101 – Complaints. (Plan 2019 §2-18-101) – [0:12:13]: Committee Chair Smith introduced the item for discussion and noted that a follow-up question was whether or not to remove “board committee member” from the complaint section because the general public can be appointed to committees.

Questions, comments, and concerns followed – [0:13:41]. [0:16:04] – Hearing no objections, the Committee decided to strike “board committee member” from section §3-2-101 & §3-2-104.

[0:18:40] – Discussion continued with §3-2-101 section (c). Committee Chair Smith noted that the intend of the proposed process should not automatically invoke a hearing for every complaint filed, but instead a review before potentially moving to a hearing.

Question, comments, and concerns followed – [0:19:48]

[0:31:10] – Discussion continued with §3-2-101 section (k). Committee Chair Smith noted that he believes it may be a requirement to have registered or certified mail.

[0:32:20] – Discussion continued with §3-2-101 section (l). Committee Chair Smith noted that the filing deadline would be 4:30 p.m. on the day required.

Questions, comments, and concerns followed – [0:33:40]. [0:38:45] – Hearing no objections, the filing deadline was amended to 4:00 p.m.

[0:39:01] – Further discussion continued on §3-2-101. [0:58:56] – Hearing no objections, the Committee decided to strike §3-2-101 section (f)(2).

[1:12:50] – Committee Chair Smith summarized §3-2-101 section (e) and opened the floor for any questions.

Questions, comments, and concerns followed – [1:14:30]

§3-2-102 – Hearings initiated by the executive secretary or the commission. (Plan 2019 §2-18-102): Postponed to next meeting.

§3-2-103 – Hearings initiated by a board, board member, or the public. (Plan 2019 §2-18-103): Postponed to next meeting.

§3-2-104 – Sanctions. (Plan 2019 §2-18-104): Postponed to next meeting.

§3-2-105 – Contested case process. (Plan 2019 §2-18-105): Postponed to next meeting.

V. ANNOUNCEMENTS – [1:58:15]

Next Meeting: The next Committee meeting is tentatively scheduled for Monday, June 16, 2025 at 6:00 p.m. at Kapālama Hale and virtually via WebEx.

VI. ADJOURNMENT – [2:00:34]: The meeting adjourned at 8:00 p.m.

Submitted by: Dylan Buck, Community Relations Specialist, NCO
Reviewed by: Dylan Whitsell, Deputy, NCO
Finalized by:

To view agenda and minutes, visit our board website.

Event shows physical location; however, other options of participation may also include WebEx and phone.  If available, instructions for WebEx and phone can be found at the top of the agenda.