NEIGHBORHOOD COMMISSION

NEIGHBORHOOD COMMISSION

CITY & COUNTY OF HONOLULU

Honolulu Hale, Room 400    530 South King Street    Honolulu, Hawai`i  96813

Tel  (808) 527-5749    Fax  (808) 527-5760

Notice of Two Meetings to be Held on Tuesday March 15, 2005:

    6:00 P.M.  Budget Committee Meeting, and

    7:00 P.M.  Regular Meeting of the Neighborhood Commission

Both meetings to be held at City Council Chambers, Honolulu Hale, 3rd Floor,

   530 South King Street, Honolulu, Hawai`i  96813

6:00 P.M.  Budget Committee Meeting Agenda

1.       Call to Order by Committee Chair Kalene Shim Sakamoto

2.          Appointment of Committee Secretary Pro Tem to Record the Meeting Minutes

3.          Introduction of All Persons Present

4.          Approval of Budget Committee Meeting Minutes of January 27, 2005

5.          Announcements

6.          Discussion of the Fiscal Year 2006 (July 1, 2005 to June 30, 2006) Budget Process

(City Council Bill 12 Relating to the Executive Operating Budget introduced on March 2,

2005), Preparation of the Neighborhood Board System Budget, Preparation of Individual

Neighborhood Board Budgets, and Specific Budget Related Ideas Including, But Not

Limited to:

(1) Videotaping of Neighborhood Commission and Neighborhood Board Meetings;

(2) Neighborhood Board System Webpage Development and Maintenance;

(3) Providing Security Personnel at Meetings When Deemed Necessary;

(4) Providing Training Workshops and Informational Briefings;

(5) Reorganization of the Neighborhood Board Budgets Through the Use of a

     Neighborhood Board System “General Fund” for Flexibility and Individual

     Neighborhood Board Budget Planning Worksheets;

(6) Preparation of a Neighborhood Board System Membership and Demographic

     Survey to be Used After June 1, 2005

7.          Scheduling of Next Budget Committee Meeting

8.          Adjournment

7:00 P.M.  Neighborhood Commission Regular Meeting Agenda

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PLEASE NOTE:  To accommodate the business that must be considered at this meeting as listed on the agenda below, all speakers are encouraged to be brief (limit of 2 minutes for questions and comments unless otherwise directed by the Commission) and to the point in order to move the discussions forward.  All interested persons will be afforded an opportunity to submit data, views, or arguments in writing and present oral testimony on any agenda item, pursuant to the “Sunshine Law” – Hawaii Revised Statutes Section 92-3.  Thank you for your participation and cooperation!

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1.       Call to Order by Commission Chair Roy Wickramaratna

2.       Roll Call of Commissioners;  Establishment of Quorum (5)

3.          Introduction of Executive Secretary Baybee Hufana-Ablan, Neighborhood Commission

Office Staff, and Deputy Corporation Counsel Present

4.          Approval of the Regular Meeting Minutes of January 11, 2005

5.       Public Input  [For Matters Not Otherwise Listed on the Agenda]

6.          Report on Status of the McCully/Mo`ili`ili Neighborhood Board No. 8’s Consideration

of Proposed Amendments to Its Initiative Petition Concerning Number of Seats and

Subdistrict Boundary Changes  –  NB8 Chair Ron Lockwood

7.          Presentation of Attorney General’s Videotape Concerning “Workplace Violence”

8.          Executive Session --  Pursuant to Hawaii Revised Statutes Sections 92-4 & 92-5(a)(4)

& (8), for the purpose of consulting with the Neighborhood Commission’s legal counsel

on questions and issues pertaining to the commission’s powers, duties, privileges,

immunities, and liabilities, especially in relation to the agenda items listed below.

9.          Commissioners’ Open Forum:  Opportunity for General Discussion Regarding

Commission Administrative Matters, Planning for Future Meetings and Activities,

Networking, Coordination with Other Agencies and Organizations, Members’ Concerns,

Attendance at Neighborhood Board Meetings, Announcements, Etc.  [20 minutes]

10.          Executive Secretary’s Report – Baybee Hufana-Ablan

11.          Report on Status of the 2005 Neighborhood Board Elections (Candidate Filing Deadline

was January 18, 2005; Ballots to be Mailed in Mid-March 2005)

12.          Report on Status of the Neighborhood Commission’s Request (Made On or About

October 12, 2004) for a Demographic Evaluation of Each Neighborhood Board’s

Composition – The Organization, 2000 Census Population, and Current Total Number

of Households per District and Subdistrict; Current Number of Seats (At Large/-

Subdistrict); Number of Persons Represented by Each Seat; Date of Original Formation;

and Information About Any Amendments to Each Board’s Initiative Petition

13.          Consideration of the Fiscal Year 2006 (July 1, 2005 to June 30, 2006) Budget Process

          (City Council Bill 12 Relating to the Executive Operating Budget introduced on March 2,

2005), Preparation of the Neighborhood Board System Budget, Preparation of Individual

Neighborhood Board Budgets, and Specific Budget Related Ideas

14.          Consideration of Honolulu City Council Resolution No. 04-387 “Requesting a

Performance Audit of the Neighborhood Board System” (Introduced on December 10,

2004; Referred to the Committee on Executive Matters)

15.           Report on Status of the City & County of Honolulu’s Sunshine Law Training Program

Established by Ordinance 03-30 (Revised Ordinances of Honolulu Chapter 3, Article 12;

Approved by Mayor Harris and Effective on October 15, 2003) 

[See Honolulu City Council Resolution No. 04-331 “Urging the City Administration to

Implement the Sunshine Law Training Program Without Delay” (Introduced on

November 8, 2004; Referred to the Committee on Executive Matters)]

16.          Committee Reports

          16.1.          Budget – Kalene Shim Sakamoto

          16.2.          Elections – Benjamin Gudoy

          16.3.          Neighborhood Plan – Edward Gall & Roy Wickramaratna

          16.4.          Training – Jeanette Nekota & Pohai Ryan

17.          Scheduling of Next Neighborhood Commission Regular Meeting

18.          Adjournment

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For further information, please contact the Neighborhood Commission Office at 527-5749.

A mailing list is maintained for interested persons and agencies to receive the Neighborhood Commission agenda and minutes.  Additions, corrections, and deletions to the mailing list may be directed to the Neighborhood Commission Office, Honolulu Hale, Room 400,

530 South King Street, Honolulu, HI  96813; Telephone (808) 527-5749, Fax (808) 527-5760. 

Neighborhood Commission agendas and minutes are available on the internet at

www.honolulu.gov.

Any disabled person requiring accommodation to be able to participate at this meeting may call the Neighborhood Commission Office at 527-5749 for information and assistance.