Honolulu City Council Policy Resolutions(Link to original Word Processing Version)
94-23
GUIDELINES FOR THE SCIENTIFIC INVESTIGATION SECTION OF THE
HONOLULU POLICE DEPARTMENT REGARDING THE SOLICITATION AND
ACCEPTANCE OF GIFTS AND CONTRIBUTIONS.
WHEREAS, in September of 1992, the Honolulu Police
Department established a nonprofit Forensic Science Fair in
cooperation with the State Department of Education; and
WHEREAS, the Scientific Investigation Section of the
Honolulu Police Department organizes and maintains the Forensic
Science Fair; and
WHEREAS, the Forensic Science Fair is organized to provide
for the advancement of forensic scientific inquiry by
intermediate and high school students in the State of Hawaii; and
WHEREAS, the Forensic Science Fair provides a unique
opportunity for students to experience "hands-on" study under the
tutelage of Honolulu Police Department Crime Laboratory
Criminalists and Evidence Specialists; and
WHEREAS, since the Forensic Science Fair is run entirely
inhouse, the Scientific Investigation Section relies primarily
upon the generous gifts and contributions from individuals and
corporations to support the Forensic Science Fair; and
WHEREAS, Resolution 86-298 provides guidelines regarding the
solicitation and receipt of gifts by the City and its executive
agencies and effectively prohibits members of the Honolulu Police
Department and its Scientific Investigation Section from actively
soliciting gifts and contributions from the community to support
its educational programs; and
WHEREAS, the intent of this Resolution is to set forth
guidelines under which the Scientific Investigation Section may
work with volunteer organizations which will solicit gifts and
contributions to support the Section's Forensic Science Fair in
particular and the Section's youth and community programs in
general; and
HPDSIS03.R93
WHEREAS, the purpose and intent of this resolution are
justified in light of the benefits to be received by our youth
and our community and are in keeping with the requirements of
Resolution 86-298 and the Ethics Commission's Guidelines on Gifts
since neither the Honolulu Police Department nor its Scientific
Investigation Section will actively solicit gifts and
contributions from the community; now, therefore,
BE IT RESOLVED by the Council of the City and County of
Honolulu that consistent with the purposes of Resolution 86-298,
the Council hereby sets forth specific guidelines for the
Scientific Investigation Section of the Honolulu Police
Department, as specified in this resolution, to work with
volunteer organizations which will solicit gifts and
contributions for the Division's youth and community programs:
1. That the Scientific Investigation Section of the
Honolulu Police Department, shall be allowed to work with
volunteer organizations which will solicit gifts and
contributions from individuals, community organizations, and
profit or nonprofit organizations for the sole purpose of
supporting the youth and community programs in the manner
set forth below;
2. That this Resolution shall satisfy the
requirements of subparagraph 2a of Resolution 86-298
regarding prior Council approval before soliciting gifts and
contributions and submitting public notice in a newspaper of
general circulation; and
BE IT FURTHER RESOLVED that the Council does hereby
authorize the Scientific Investigation Section of the Honolulu
Police Department to work with volunteer organizations which will
solicit gifts and contributions for the Forensic Science Fair and
other community programs subject to the Section's compliance with
the following conditions:
1. Only the section commander of the Scientific
Investigation Section and the respective supervising
officers in charge of youth and community programs shall be
allowed to present the program needs to the volunteer
organization and only members of the volunteer organization
shall be allowed to solicit gifts and contributions for the
respective programs in the manner set forth below:
a. The section commander or supervising officer
of the respective community program shall be allowed to
meet directly with the coordinator or head of the
volunteer organization and shall only present the
nature and scope of the respective community program.
b. Only members of the volunteer organization
shall contact potential donors to solicit gifts and
contributions for the respective community program.
c. The section commander shall advise the
voluntary organization in writing to primarily solicit
goods and services for the youth and community
programs; provided, however, should monetary gifts be
received, the voluntary organization shall be requested
to receive such monetary gifts in the form of bank
checks made payable to the City Director of Finance and
earmarked for the respective Section's youth or
community program.
d. The section commander shall further inform
the volunteer organization in writing that prospective
donors with contracts or applications pending before
the City shall not be solicited and that gifts and
contributions from such donors be returned. In this
regard, the volunteer organization shall be requested
to maintain a record of all such gifts, contributions,
and pledges received and to transmit such record to the
section commander of the Scientific Investigation
Section for examination.
e. The section commander shall ensure that the
section commander's and/or supervising officer's normal
work duties do not directly affect members of the
volunteer organization and that members of the
volunteer organization do not have any contracts or
applications pending before the City.
2. The Scientific Investigation Section shall be
required to obtain the Council's approval of all gifts,
pursuant to paragraph 3 or 4 of Resolution 86-298, whichever
is applicable based on the value of the gift, and shall
ensure that the gift or contribution is properly maintained,
secured, and protected in such manner so as to enable the
Section to return the proposed gift or contribution should
the Council decide not to accept the gift;
3. Monetary gifts which are accepted by the Council
shall be deposited into the General Trust Fund and be
administered in accordance with Chapter 5, Article 7, of the
Revised Ordinances of Honolulu;
4. Nothing in this Resolution shall be deemed to
exempt the Honolulu Police Department and its Scientific
Investigation Section from any provision, requirement,
guideline, or standard as may be established by the Managing
Director or Ethics Commission for the conduct of City
employees, including but not limited to, the standards of
conduct to ensure that the receipt of any gift or
contribution on behalf of the City shall not give the
appearance of influencing or impairing the judgement of the
Honolulu Police Department in the performance of its
official duties;
5. These provisions shall apply except where more
restrictive ordinances, rules or administrative policies are
in effect; and
BE IT FINALLY RESOLVED that the Clerk be, and he is hereby
directed to forward copies of this Resolution to the Chief of
Police of the Honolulu Police Department, City and County of
Honolulu.
INTRODUCED BY:
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DATE OF INTRODUCTION:
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