Honolulu City Council Policy Resolutions(Link to original Word Processing Version)
89-340
GUIDELINES FOR THE COMMUNITY RELATIONS DIVISION OF THE HONOLULU
POLICE DEPARTMENT REGARDING THE SOLICITATION OF GIFTS AND
CONTRIBUTIONS.
WHEREAS, the Community Relations Division of the Honolulu
Police Department organizes and maintains numerous youth-oriented
activities and educational programs; and
WHEREAS, the Community Relations Division's primary function
is not law enforcement, but it is authorized and constituted to
provide community services and to promote crime prevention
through educational awareness programs; and
WHEREAS, two very important and successful community
programs under the Community Relations Division are the Police
Activities League (PAL) program which provides organized sports
programs throughout the year to boys and girls living in various
Oahu communities and the Drug Abuse Resistance Education (DARE)
program which provides anti-drug classes to fifth graders in
public and private schools; and
WHEREAS, since the Dare program is run entirely in-house,
the Community Relations Division relies primarily upon the
generous gifts and contributions from individuals and
corporations to support the Dare program and also to supplement
the City funding of the Pal program; and
WHEREAS, Resolution 86-298 provides guidelines regarding the
solicitation and receipt of gifts by the City and its executive
agencies and effectively prohibits members of the Honolulu Police
Department and its Community Relations Division from actively
soliciting gifts and contributions from the community to support
the youth programs; and
WHEREAS, the intent of this Resolution is to set forth
guidelines under which the Community Relations Division may work
with volunteer organizations which will solicit gifts and
contributions to support the Division's PAL and DARE youth
programs in particular and the Division's community programs in
general; and
WHEREAS, enabling the Community Relations Division of the
Honolulu Police Department to work with volunteer organizations
is necessary for the continued success of the youth programs and
has the salutary benefit of allowing the Division to establish
direct community support and participation; and
WHEREAS, the purpose and intent of this Resolution is
justified in light of the benefits to be received by our youths
and our community and is in keeping with the requirements of
Resolution 86-298 and the Ethics Commission's Guidelines on Gifts
since neither the Honolulu Police Department nor its Community
Relations Division will be actively soliciting gifts and
contributions from the community; now, therefore,
BE IT RESOLVED by the Council of the City and County of
Honolulu that consistent with the purposes of Resolution 86-298,
the Council hereby sets forth specific guidelines for the
Community Relations Division of the Honolulu Police Department,
as specified in this Resolution, to work with volunteer
organizations which will solicit gifts and contributions for the
Division's youth and community programs:
1. That the Community Relations Division of the
Honolulu Police Department, shall be allowed to work with
volunteer organizations which will solicit gifts and
contributions from individuals, community organizations, and
profit or nonprofit corporations for the sole purpose of
supporting the youth and community programs in the manner
set forth below;
2. That this Resolution shall satisfy the requirements
of subparagraph 2a of Resolution 86-298 regarding prior
Council approval before soliciting gifts and contributions
and submitting public notice in a newspaper of general
circulation;
and
BE IT FURTHER RESOLVED that the Council does hereby
authorize the Community Relations Division of the Honolulu Police
Department to work with volunteer organizations which will
solicit gifts and contributions for the PAL and DARE youth
programs and other community programs subject to the Division's
compliance with the following conditions:
1. Only the Division Commander of the Community
Relations Division and the respective supervising officers
in charge of the youth and community programs shall be
allowed to present the program needs to the volunteer
organization and only members of the volunteer organization
shall be allowed to solicit gifts and contributions for the
respective programs in the manner set forth below:
b. Only members of the volunteer organization
shall contact potential donors to solicit gifts and
contributions for the respective community program.
c. The division commander shall advise the
voluntary organization in writing to primarily solicit
goods and services for the youth and community
programs; provided, however, should monetary gifts be
received, the voluntary organization shall be requested
to receive such monetary gifts in the form of bank
checks made payable to the City Director of Finance and
earmarked for the respective Division's youth or
community program.
d. The division commander shall further inform
the volunteer organization in writing that prospective
donors with contracts or applications pending before
the City shall not be solicited and that gifts and
contributions from such donors shall be returned. In
this regard, the volunteer organization shall be
requested to maintain a record of all such gifts,
contributions, and pledges received and to transmit
such record to the division commander of the Community
Relations Division for examination.
e. The division commander shall ensure that the
division commander's and/or supervising officer's
normal work duties do not directly affect the members
of the volunteer organization and that the members of
the volunteer organization do not have any contracts or
applications pending before the City.
f. The Community Relations Division shall work
with the Ethics Commission to develop additional
written guidelines for approaching and presenting the
community program needs to the volunteer organization.
2. The Community Relations Division shall be required
to obtain the Council's approval of all gifts, pursuant to
paragraph 3 or 4 of Resolution 86-298, whichever isapplicable based on the value of the gift, and shall ensure
that the gift or contribution is properly maintained,
secured, and protected in such manner so as to enable the
Division to return the proposed gift or contribution should
the Council decide not to accept the gift;
3. Monetary gifts which are accepted by the Council
shall be deposited into the General Trust Fund and be
administered in accordance with Chapter 5, Article 7, of the
Revised Ordinances of Honolulu;
4. Nothing in this Resolution shall be deemed to
exempt the Honolulu Police Department and its Community
Relations Division from any provision, requirement,
guideline, or standard as may be established by the Managing
Director or Ethics Commission for the conduct of City
employees, including but not limited to, the standards of
conduct to ensure that the receipt of any gift or
contribution on behalf of the City shall not give the
appearance of influencing or impairing the judgment of the
Honolulu Police Department in the performance of its
official duties;
5. These provisions shall apply except where more
restrictive ordinances, rules, or administrative policies
are in effect;
and BE IT FINALLY RESOLVED by the Council of the City and County of Honolulu that the Clerk is hereby authorized to transmit copies of this Resolution to the Mayor and the Chief of Police.
INTRODUCED BY:
Rene Mansho
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DATE OF INTRODUCTION:
July 19, 1989
ADOPTED this 26 day of July , 1989. (OCS/052589/ec) |