85-306.htm - Honolulu City Council Policy Resolutions

85-306
(AMENDED)

AUTHORIZING THE DESTRUCTION OF RECORDS BY DEPARTMENTS AND AGENCIES OF THE CITY AND COUNTY OF HONOLULU.

WHEREAS, Section 46-43, Hawaii Revised Statutes, authorizes the Council of the City and County of Honolulu to permit the destruction of vouchers, documents, and other records or papers after they have been retained for a period of time to be established through resolution by the Council; and

WHEREAS, the destruction of obsolete records is an essential part of the efficient management of records; and

WHEREAS, all personal injury and property damage documents will be excluded from the provisions of this resolution pending further review by the Council regarding a new revised retention schedule; and

WHEREAS, fewer records result in more office space available for employees and faster retrieval of the remaining records; and

WHEREAS, the departments and agencies on the attached retention schedules wish to destroy their obsolete records; now, therefore,

BE IT RESOLVED by the Council of the City and County of Honolulu that the departments and agencies of the City and County of Honolulu be authorized to destroy the records on the attached schedules at the end of the stated retention periods; and

BE IT FURTHER RESOLVED that this resolution supersede all other resolutions pertaining to the records on the attached schedules; and

BE IT FINALLY RESOLVED that the Clerk be, and he is, hereby directed to transmit a copy of this resolution to the Director of the Municipal Reference and Records Center.

INTRODUCED BY:

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Councilmembers

DATE OF INTRODUCTION:

September 11, 1985
Honolulu, Hawaii

Adopted Meeting Held:

September 11, 1985

Policy Resolutions