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DRAFT REGULAR MEETING MINUTES
THURSDAY, JULY 2, 2009
CALL TO ORDER: Chair Pro Tem Knud Lindgard called the meeting to order at 7:02 p.m., with a quorum of 15 members present. Note This 19-member Board needs 10 members for a quorum and to take official Board action. Chair Pro Tem Lindgard invited the newly elected Board members to introduce themselves.
Members Present Larry Bartley, Jon Chinen, Shawn Christensen, Jim Corcoran, Virginia Enos, Derrick Fenske, Catie Fernandez, Debbi Glanstein, Michael Hawes, Knud Lindgard, Charles Prentiss, Ursula Retherford, Claudine Tomasa, Linda Ure, Ronald Weinberg (departed at 9:37 p.m.),.
Members Absent Utey Uch, Donna Wong.
Vacancies There are two (2) Board vacancies in Subdistrict 2.
Guests Captain H. Ogata (
ELECTION OF OFFICERS: (Nominations don't need a second.)
Election of Chair Chinen nominated Ure; Bartley nominated Prentiss. Discussion ensued:
1) Support for Prentiss Prentiss asks questions, and works collaboratively with others. During the past year as Chair, he managed business effectively and worked with members to expedite the process. Prentiss worked to increase community participation and is here to serve the community. He has both the skills and the heart to serve as Chair. Prentiss may not share the same national views as some members, but will still work together with them.
2) Support for Ure Ure has exhibited a high level of involvement in the Board and the community, even before she served on the Board, in addition to her dedication, competency, and intellect. She worked on the Neighborhood Plan (NP) and the City Charter and understands the Sunshine Law. Ure wants the Neighborhood Boards (NB's) to continue and be vibrant. She understands critical issues and the limits of the Board's authority, and will endeavor to protect the Board. Ure was instrumental in creating a historical archive of the Board's activities. She serves the community as a member and maintains the Board's website (www.neighborhoodlink.com). Ure attends the Neighborhood Commission (NC) and City Council meetings. She's experienced in managing people, and did her Bachelor's and Master's work in psychology at the
3) Board Candidates Comments were made indicating the suitability of both candidates, and Board members in general were complimentary.
4) Prentiss's Speech Prentiss was involved in the NB system since its inception; he formed the first NB and was the first NB Chair. His background is as a City planner, and he served as the Executive Secretary of the City Planning Commission. Prentiss has a Ph.D. and has taught classes in government at the college level. He is a retired Lieutenant Colonel in the Hawaii Air National Guard. Prentiss's objective is to ensure that
5) Ure's Speech Ure has attended this Board's meetings since 1997, and was a voice at many Board and committee meetings before being elected to the Board in 2005. She understands the NP, City Charter, Sunshine Law and parliamentary procedure, and worked diligently to improve the contents and accuracy of Board records. Having dealt with the Board's past as Secretary, present as presiding officer, Ure would like to serve as Chair with the Board's future. She was trained to work with groups, and has a strong interest in citizen participation in all levels of government. As a disabled, legally blind person, Ure understands the value of reaching out to elected volunteer Board members for their strengths.
Ure received five (5) votes (Chinen, Corcoran, Glanstein, Ure, Weinberg); Prentiss was ELECTED Chair with 10 votes (Bartley, Christensen, Enos, Fenske, Fernandez, Hawes, Lindgard, Prentiss, Retherford, Tomasa). Chair Prentiss received the gavel from Chair Pro Tem Lindgard and conducted the rest of the meeting.
Election of Vice Chair Corcoran nominated Chinen; Tomasa nominated Bartley. Weinberg nominated Ure, but she declined the nomination. Discussion ensued:
1) Support for Chinen Chinen served as Vice Chair for the past year, as Government and Community Services Committee (GCS) Chair, and is very active on the Board. He also worked on the NP as Chair of the Permitted Interaction Group (PI Group). Chinen conducted meetings efficiently in the Chair's absence.
2) Support for Bartley Bartley is very active in the community and has run good meetings in the past.
3) Chinen's Speech Chinen will support the Chair, regardless of disagreements, since the duty of the Vice Chair is to assist the Chair and the Board. He is comfortable presiding in the absence of the Chair, and has done it before; he will recognize people fairly and keep the meeting moving. Chinen acknowledged that Bartley is also a good candidate.
4) Bartley's Speech Bartley has served as both Chair and Vice Chair in the past. He will support the Chair and has no problem running the meetings effectively in the absence of the Chair. Bartley will be non-partisan, and would like the opportunity to serve.
Chinen received six (6) votes (Chinen, Corcoran, Fenske, Glanstein, Ure, Weinberg), Bartley received nine (9) votes (Bartley, Christensen, Enos, Fernandez, Hawes, Lindgard, Prentiss, Retherford, Tomasa); neither candidate received the necessary 10 votes to be elected.
Weinberg moved to postpone the election of Vice Chair to the August meeting, which was not considered due to lack of a second.
Subsequently, a second vote was taken on the election of vice chair. Chinen received seven (7) votes (Chinen, Corcoran, Fenske, Glanstein, Lindgard, Ure, Weinberg) and Bartley received eight (8) votes (Bartley, Christensen, Enos, Fernandez, Hawes, Prentiss, Retherford, Tomasa); neither candidate received the necessary 10 votes to be elected.
Without objection, the election of Vice Chair was postponed to the August meeting.
Election of Secretary Bartley nominated Tomasa; Weinberg nominated Ure. Discussion ensued:
1) Support for Tomasa Tomasa has previously served as Board Chair, and it was felt that she would be a good Secretary, since she understands the requirements for minutes.
2) Support for Ure Ure has served well in the position of Secretary for the past four years, increasing the accuracy of the minutes, tracking any corrections, keeping letters in order, following committee business, and creating a binder listing all Board actions. Her familiarity with the NP was again referenced, and she helped the Board to avoid legal trouble in the past. Ure has prepared the draft agenda for several Chairs in the past few years. She works well and effectively with the Neighborhood Assistant (NA) to ensure accuracy of the minutes, and also maintains the minutes on the Board's website. Ure's attention to detail and logical approach was commended. It was reiterated that she was the most qualified candidate for the position of Secretary. She is familiar with other NB's minutes and agendas, and stays in contact.
3) Tomasa's Speech Ure's past service as Secretary was lauded, and Tomasa expressed her desire to take over the position. Tomasa recounted her experience with taking minutes, since she takes minutes for health insurance companies, and her familiarity with documents, as she serves as a business manager with the Hawaii Nurses Association. She is familiar with the Sunshine Law. Tomasa will support both the Chair and Vice Chair. She indicated a need to reach out to members to help the community.
4) Ure's Speech Ure noted that when she first was elected Secretary, there were items that needed to be addressed for minutes production and Board documents, which she handled in her years of service as Secretary. She is familiar with the Sunshine Law. Ure has worked with the Neighborhood Commission Office (NCO) and assisted in the training of several NA's. She has enjoyed her task of ensuring the accuracy of the minutes and stressed the importance of having complete records.
Ure received nine (9) votes (Chinen, Corcoran, Fenske, Fernandez, Glanstein, Hawes, Lindgard, Ure, Weinberg) and Tomasa received six (6) votes (Bartley, Christensen, Enos, Prentiss, Retherford, Tomasa); neither candidate received the necessary 10 votes to be elected. Tomasa withdrew her name from nomination.
Ure was ELECTED Secretary by UNANIMOUS CONSENT (15-0-0) (AYE: Bartley, Chinen, Christensen, Corcoran, Enos, Fenske, Fernandez, Glanstein, Hawes, Lindgard, Prentiss, Retherford, Tomasa, Ure, Weinberg).
Election of Treasurer Bartley nominated Retherford; Corcoran nominated Glanstein. Weinberg nominated Tomasa, but she declined the nomination. Discussion ensued:
1) Support for Retherford Retherford is very involved, understands a great deal, and learns quickly.
2) Support for Glanstein Glanstein has been serving as Treasurer the past few years and has done well. She is very consistent, and is present at all required events for Board members. Glanstein works well with the NC and the NCO. She keeps track of the budgeted funds and tries to develop best uses for the money.
Retherford received eight (8) votes (Bartley, Enos, Fernandez, Hawes, Prentiss, Retherford, Tomasa), and Glanstein received eight (7) votes (Chinen, Christensen, Corcoran, Fenske, Glanstein, Lindgard, Ure, Weinberg); neither candidate received the necessary 10 votes to be elected.
Without objection, the election of Treasurer was postponed to the August meeting. Retherford tried to withdraw her name from nomination, but Chair Prentiss refused the request due to the August postponement. Discussion continued:
3) Interim Officers if No Election Glanstein and Chinen will serve as interim Treasurer and Vice Chair, respectively, until those officers are elected by the Board.
FILLING OF VACANCIES: Chair Prentiss explained that due to the wording of a particular section in the NP, the rules that govern the NB's, the Board can't fill any vacancies left by the election. The NC is working to amend the NP as soon as possible, and then the Board will be able to fill its vacancies.
APPROVAL OF MINUTES:
June 4, 2009 Regular Meeting Minutes The June 4, 2009 regular meeting minutes were APPROVED AS CORRECTED by UNANIMOUS CONSENT (15-0-0) (AYE: Bartley, Chinen, Christensen, Corcoran, Enos, Fenske, Fernandez, Glanstein, Hawes, Lindgard, Prentiss, Retherford, Tomasa, Ure, Weinberg) with these corrections:
* Page 3 Agency Reports Honolulu Police Department Questions item no. 3 first sentence On Memorial Day, many were stopped for at least half of an hour at the entrance to exiting from Lanikai for an undisclosed emergency.
* Page 3 Agency Reports Honolulu Police Department Questions item no. 3 third sentence HFD does not have medically equipped helicopters that may be used in extreme medical circumstances.
* Page 5 Elected Officials and Other Reports Mayor Mufi Hannemann's Office item no. 10 fourth sentence The template does not in any way stipulate mandate what the Boards should consider, and the Boards are always free to take items out of order should the need arise.
* Page 12 Board Business Transportation and Public Works Committee Motion The motion was that the Kailua Neighborhood Board No. 31 requests the City Department of Transportation Services study the potential for the installation of speed abatement devices on
* Page 14 Committee Reports Parks and Recreation Committee item no. 1(a) first sentence Gill Nets: 2/3" 2 and 3/4" is permissible at Kalama Beach 500-1000 feet of gill net
* Page 15 Committee Reports Government and Community Services Committee item no. 9(b) first sentence
* Page 16 Committee Reports Executive Committee Treasurer's Report item (a) the Operating account expended $32.69 for printing and $80.52 for mailing the agenda/minutes to the 132 123 recipients on the postal mailing list, resulting in a balance of $202.37; .
Chair Prentiss passed around a sign-up sheet for committees to the Board members.
AGENCY REPORTS:
1) June 2009 Statistics There were 8 fires and 87 emergencies (60 medical, 13 search/rescues and 14 miscellaneous calls for service).
2) Fire Safety Tip Summer break is an opportune time to review home surroundings for potentially dangerous situations and childproof the home. Check for situations that may cause electrical shock, accidental falls, and/or poisoning from unsecured medications, cleaning products and/or houseplants. Ensure pools are properly fenced and gated. An alarm on the door from the house to the pool can help prevent unattended keiki from drowning. Keep matches and lighters in a safe secure place.
Questions, comments, and concerns followed:
1) Disaster Preparation HFD is prepared for most disasters, including possible North Korean missile attacks.
2) Ambulance Destinations A resident had a mishap and had to take an ambulance to the hospital. He requested to go to Kaiser, since he has insurance with them, and instead the Emergency Medical Services (EMS) personnel forced him to go to
3) Lanikai Boat Ramp There was an incident on June 6, 2009, at the Lanikai boat ramp, involving emergency responders; however, the responders had difficulty navigating the illegally parked cars. It was clarified that the emergency responders don't need to use the ramp and can respond from many directions.
4)
Honolulu Police Department (HPD) Lieutenant J. Cheong distributed the report and highlighted the following:
June 2009 Statistics There were 54 burglary, 149 theft, 118 unauthorized entry into a motor vehicle (UEMV), and 9 auto theft cases. There were a total of 1,872 calls for service.
Questions, comments, and concerns followed:
1) Lanikai Parking Issues At one time there were 800 parking citations issued in the Lanikai area (Beat 459), but the number of citations has somewhat decreased. HPD was urged to keep citing the offenders. It was voiced that residents shouldn't have to call 911 constantly, that there should be another solution.
2) Increase in Crime The total number of cases increased by 20% from May to June 2009 (58 cases more); however, Lt. Cheong noted that this was not a cause for concern, especially since most of the increases occurred in crimes of opportunity, not violent crimes. The report included specific details on the categories.
3) Police Beats The report included a map of the police beats and a breakdown of the statistics by beat: (a) 455 Maunawili/Olomana; (b) 456
4) Cell Phone Ban Violations According to the news, 38 citations were issued for violations of the ban on cell phone use while driving. It was pointed out that payments for the fines go to the State's General Fund, not to the City or HPD, and it was proposed to correct this procedure.
Marine Corps Base
1) Air Field Hours of Operation The air field will close from July 3 to 5. A total of 12 F-18's will arrive on July 8 and will depart July 11 to their home base. In support of ground training exercises, F-18's and KC130's will arrive July 11 and will depart July 31. There will be extended hours on July 11, 17, 23, 30, and 31.
2) Recent/Upcoming Events The following upcoming events were detailed: (a) July 1 to 25 marines will participate in the Lava Viper, a combined arms exercise at the Pohakuloa Training Area; (b) July 2 MCBH Wounded Warriors honored as Grand Marshalls of Iolani School's Independence Day Celebration; (c) July 4 MCBH marines serve as guest judges for the Kailua 4th of July Parade; (d) July 4 marines will participate in Kailua and North Shore Independence Day Parades; (e) July 4 VP-47 5K Runway Run, open to the public (254-7590); (f) July 10 MCBH will host 55 U.S. Naval Sea Cadets, U.S.S. Missouri, Hawaii Division; (g) July 18 to 27 MCBH will host 90 Junior Reserve Officer Training Corps (JROTC) Cadets from local and mainland high schools for a joint training encampment; (h) July 31 MCBH will participate in the Joint Service Color Guard for Korean War Armistice Day; and (i) August 14 to 16 20th Anniversary of BayFest, featuring Filter and the Black Eyed Peas, fireworks, carnival rides, and more.
3) Deployments Deployed are the Marine Heavy Helicopter Squadron 362, 3rd Marine Regiment HQ, 2nd and 3rd Battalions 3rd Regiment, and other detachments and augmentees.
Questions, comments, and concerns followed:
1) Tour of USS Chosin Appreciation was expressed for the informative tour given of the USS Chosin.
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3) MCBH Marines Killed Two MCBH marines were killed in
RESIDENT AND COMMUNITY CONCERNS:
Ulupo Heiau Hoike Susan Miller, from the Kailua Hawaiian Civic Club (KHCC), circulated flyers and invited everyone to the Ulupo Heiau Hoike on Saturday 11, 2009, from 10:00 a.m. to 3:00 p.m. at the Windward Young Men's Christian Association (YMCA) and Ulupo Heiau. The event will have cultural demonstrations, hula and Hawaiian music; and it's free and open to the public. Fundraising benefits the KHCC's Scholarship Program.
Questions, comments, and concerns followed:
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2) City Government Involvement Before involving the City government, the KSC is trying first to approach the Board, and then reach out to City Council and the City administration.
3) No Pool Manager KDP seems to have no pool manager; the rumor is that the last one quite due to stress.
Chair Prentiss referred the
Questions, comments, and concerns followed:
1) Prioritizing Road Repairs/Improvements Although the poor conditions of the roads in the Coconut Grove area prevents motorists from speeding, it's unacceptable for the City to allow that much deterioration; the priorities for road improvements need to be analyzed and corrected. This item was brought up last month but the City has not yet responded.
2) Next Transportation and Public Works Committee (TPW) Meeting Ms. Graham was also invited to attend the next TPW meeting (July 9, 2009, 8:00 p.m., at KDP) to express her concerns.
ELECTED OFFICIALS AND OTHER REPORTS:
Mayor Mufi Hannemann's Office Ann Chung, the Director of the City Office of Economic Development, distributed the newsletter and offered the following responses to previous questions:
1) Adoption of Agenda Template The website links to the NC agendas and minutes relating to the consideration and adoption of the agenda template for NB's (February 23, 2009 and March 23, 2009 agendas and minutes) and were emailed to Board members on June 5, 2009.
2)
3) Bill 42 Relating to Charges for Repeated Non-City Agenda Item Presentations Mayor Hannemann is opposed to City Council Bill 42, which proposes to charge non-City entities for requesting to be on an NB's agenda at least three times within a year, because it could limit citizen participation instead of increasing and encouraging as given by the City Charter. Bill 42 passed first reading and was referred to the Executive Matters and Legal Affairs Committee.
4)
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Board of Water Supply (BWS) A written report was circulated and included the following:
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2) Water Conservation Tips (a) Water lawns just two to three times per week to promote deeper root growth, making the lawn healthier and more water-efficient; and (b) water lawns in the early morning or at night, between 5:00 p.m. and 9:00 a.m., because water evaporates quickly when the sun is out.
Governor Linda Lingle's Office Jiro Sumada, the Deputy Director of the Highways Division of the State Department of Transportation (DOT), provided the following information:
1)
2) Wedding Permit Fee DLNR's Land Division is aware of the concerns of the Board. The cost for a permit is 10 cents per square foot or a minimum of $20, and DLNR is not considering raising fees at this time. Steve Molmen of DLNR encouraged the Board to continue working with him directly; contact him at 587-0439.
3)
Questions, comments, and concerns followed:
1) SuperFerry Inquiries were made about possible improvements to harbors before any company will be able to operate the SuperFerry. The Environmental Impact Statement (EIS) process was halted, although it's being considered to complete the EIS to have it available if a company wants to resume operations.
2) General Excise (GE) Tax Increase It's speculation at this point regarding any special legislative session to increase the GE tax; Gov. Lingle will wait to see what happens before stating any potential opposition.
Senator Fred Hemmings No representative or report present.
Senator Jill Tokuda Sen. Tokuda called attention to the following items:
1) Legislative Wrap-Up On August 13, 2009, at the Hale Akoakoa Room at Windward Community College (WCC), at 7:00 p.m., the windward legislators will hold a legislative wrap-up meeting.
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3) Mental Health There will be an information briefing regarding the Mental Health Division of the State Department of Health (DOH); Sen. Tokuda will keep the Board posted.
4) Coffee Hour in the Works A coffee hour to meet the new legislative leadership is being planned.
Questions, comments, and concerns followed:
1) Kawai Nui Marsh (KNM) Sen. Tokuda was thanked for her facilitation of KNM issues and will keep the Board posted on any upcoming meetings. KNM was designated as a landmark, and Sen. Tokuda will follow up on any possible plans to make it a national park.
2) Special Legislative Sessions Sen. Tokuda is not part of the group that favors a 1% increase to the General Excise (GE) tax in lieu of furloughing State workers. Any new bills to be introduced would require at least a five-day session, and can't be added to the one-day gubernatorial veto override session, which is currently the focus. The State doesn't have the resources to have a full special session.
3) University of Hawaii (UH) Community College System Budget Issues A total of $2.4 million is needed for the UH community college system to increase the workforce capacity to handle the 25% increase in enrollment, or the system won't be able to operate with the extra students.
4)
Representative Pono Chong No report or representative present.
Representative Chris Lee Rep. Lee distributed his report and furnished the following information:
1) Gubernatorial Vetoes His report focused on five bills Gov. Lingle intended to veto.
2)
Questions, comments, and concerns followed:
1) General Excise (GE) Tax Increase Rep. Lee didn't feel that it would be possible for the legislature to raise the GE tax by 0.5% to 1%. The budget decisions are now in Gov. Lingle's hands, and the Court has ruled that she can't implement furloughs without collective bargaining, so she must work with the unions.
2) Senate Bill 605 (SB 605) Relating to Community Noise Control SB 605, which would add another decibel weighting system to set permissible maximum sound levels for nighttime in any urban land use district, and allow DOH and the Honolulu Liquor Commission (LIQ), with some help from the State Department of Labor and Industrial Relations, to develop recommendations for a permanent maximum sound level, in decibels, passed the State House unanimously, and Gov. Lingle's reasons for vetoing it are unknown.
Representative Cynthia Thielen Rep. Lee circulated Rep. Thielen's report.
Councilmember Ikaika Anderson Councilmember Anderson distributed his report and emphasized the following:
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2) Kailua Beach Park (KBP) The flood mitigation project within KBP (along Kawailoa Road) should be completed by the end of August 2009, and included: (a) re-grading within the park; (b) constructing berms to keep water within the park; (c) opening up the old drainage swale along Alala Road; and (d) installing new dry sumps (to collect and drain the water). The toilets in the bathrooms at KBP were malfunctioning, especially on the women's side, and some mitigation will be done before the July 4 parade; however, a permanent solution is needed.
3) Contact Encouraged Appreciation was expressed to Retherford, Wong and Prentiss for speaking with him, and he encouraged the community to call him at 768-5003.
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5) Board of Water Supply (BWS) Six Year Capital Improvement Projects (CIP) A copy of the plan was provided to a resident.
6) Repaving of Lanikai Roads Regarding the poor condition of Mokulua Drive, there were issues with the contractor, and the repaving may have to put out to bid if the contractor does not honor the contract; however, it may be quicker to have the contractor complete the work than sending it out to bid. Regarding other roads in Lanikai, the budget included funding for repaving and a schedule was requested. For further information, contact Andrew Malahoff at 768-5003.
7) Next 3Talk Meeting The next meeting will be held on July 22, 7:00 p.m., at the Waimanalo Public Library.
8) Flooding Concern Councilmember Anderson's Office is still working with Joe Gilman on solutions to the concerns about flooding by KBP.
Questions, comments, and concerns followed:
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3) Resolution 09-156 Relating to Increasing Council Size Councilmember Anderson remarked that increasing the number of Council districts may provide more representation, but adding at-large members may be counter-productive. He inquired about the Board's thoughts on increasing the number of districts.
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PRESENTATIONS: The presentation originally scheduled regarding the Hui O Ko'olaupoko demonstration project on City-owned property near Buzz's restaurant was not yet ready and will be heard at the next Planning, Zoning and Environment Committee (PZE) meeting on the 3rd Tuesday at 7:00 p.m. at
BOARD BUSINESS:
Selection of Date, Time, and Place of Special Board Meeting in July Chair Prentiss explained that the motion last month called the meeting a Committee of the Whole meeting, which was an inaccurate phrase, since the meeting would actually be called a special meeting. The Secretary of the Board secured a permit to use the KDP Arts and Crafts Room on July 14, 2009, from 7:00 p.m. to 9:00 p.m. Chair Prentiss questioned whether there was time to get the notice out to the public and Ure responded in the affirmative. Chair Prentiss will agenda the meeting.
Chinen moved, and Ure seconded, to accept July 14, 2009, from 7:00 p.m. to 9:00 p.m. as the date and time for the special Board meeting. Discussion ensued:
Special Meeting Agenda The special meeting agenda would include the items noted in last month's minutes under the related item that the Kailua Neighborhood Board No. 31 shall convene a special meeting in July 2009 to address process issues with new and continuing Board members.
The motion to accept July 14, 2009, from 7:00 p.m. to 9:00 p.m. as the date and time for the special Board meeting was ADOPTED by UNANIMOUS CONSENT (15-0-0) (AYE: Bartley, Chinen, Christensen, Corcoran, Enos, Fenske, Fernandez, Glanstein, Hawes, Lindgard, Prentiss, Retherford, Tomasa, Ure, Weinberg).
Motion Weinberg moved, and Bartley seconded, that the
1) Fiscal Years The budget year is only for 2009-2010, and the Board may not encumber funds beyond a single year; as permits for the location are annual from January to December, it was inquired if the motion would require an amendment to redact 2010-2011. It was questioned that the motion was for two fiscal years instead of one, but Chair Prentiss indicated that it would not pose a problem.
2) Meeting Location It was suggested that the Board consider alternating its meeting locations between the different subdistricts; Chair Prentiss offered to look at alternate locations.
The motion that the Kailua Neighborhood Board No. 31's regular monthly meetings for fiscal years 2009-2010 and 2010-2011 shall be on the first Thursday of each month, at the Kailua Recreation Center at 7:00 p.m. was ADOPTED by UNANIMOUS CONSENT (15-0-0) (AYE: Bartley, Chinen, Christensen, Corcoran, Enos, Fenske, Fernandez, Glanstein, Hawes, Lindgard, Prentiss, Retherford, Tomasa, Ure, Weinberg).
Motion Weinberg moved, and Chinen seconded, that the
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2) Publicity Budget The Publicity budget has enough funds to pay for the videotaping of 11 meetings, not the usual 12 meetings the Board may hold. In the past fiscal year, funds had to be transferred from the Operating to the Publicity Account to pay for the videotaping of the 12th meeting.
The motion that the Kailua Neighborhood Board No. 31 approves Tinkle Malama to video tape and broadcast on 'Olelo its regular Board meetings for fiscal year 2009-2010 was ADOPTED UNANIMOUSLY, 15-0-0 (AYE: Bartley, Chinen, Christensen, Corcoran, Enos, Fenske, Fernandez, Glanstein, Hawes, Lindgard, Prentiss, Retherford, Tomasa, Ure, Weinberg).
Government and Community Services Committee (GCS)
Motion: On behalf of GCS, GCS Chair Chinen moved that the
1) Previous Requests Members have repeatedly requested hard copies of the NP and still have received nothing, so it was proposed to request a less expensive and higher-tech solution of the NP on CD. Bryan Mick, from the NCO, suggested that the CD's be requested formally by the Board. The intent of the motion is to hold the NC to its promise that it would provide every NB member with a copy of the NP.
2) Website It's possible for everyone with computers and the internet to download their own electronic copy of the NP and make their own CD. It was noted that the dismal voter turnout in the recent online NB election demonstrated that many involved in the NB system do not go online.
3) Budget Issues Due to budget constraints, the NCO will most likely be unable to give every NB member a hard copy of the NP; it was questioned if the expense of producing CD's would be less than hard copies.
Weinberg departed at 9:37 p.m. during the discussion; 14 members present.
The motion that the Kailua Neighborhood Board No. 31 requests that the Neighborhood Commission Office provide Neighborhood Board members with a CD copy of the Neighborhood Plan 2008 was NOT adopted, 2-10-2 (AYE: Glanstein, Ure; NO: Bartley, Christensen, Enos, Fenske, Fernandez, Hawes, Lindgard, Prentiss, Retherford, Tomasa; ABSTAIN: Chinen, Corcoran).
On behalf of the Public Health, Public Safety and Civil Defense Committee (PHPSCD), PHPSCD Chair Tomasa moved to add to the agenda a motion related to the Kapaa Quarry area. Discussion ensued:
Notice Requirements It was commented that the motion could violate previous notice requirements, since it wasn't placed on the agenda, in that it may affect a significant number of people.
The motion to add to the agenda a motion related to the Kapaa Quarry area ADOPTED, 13-1-0 (AYE: Bartley, Chinen, Christensen, Corcoran, Enos, Fenske, Fernandez, Hawes, Lindgard, Prentiss, Retherford, Tomasa, Ure; NO: Glanstein).
Kapaa Quarry Motion PHPSCD Chair Tomasa explained that during the last committee meeting, there was a great deal of concern expressed about animal abuse in the Kapaa Quarry area, and it was suggested to have HPD patrol the area regularly.
On behalf of PHPSCD, PHPSCD Chair Tomasa moved that the
1) Speed Limit The speed limit on
2) Purpose The purpose of the requested patrols is to address the public safety concerns expressed regarding animal abuse and suspicious activity in the area, both by the Industrial Park's tenants and by others. Guns have also been fired. HPD has not been responsive to complaints about the Kapaa Quarry area, and the Hawaiian Humane Society, when contacted, advised the person calling to call HPD.
3) Private Entities The motion refers to private entities, and includes a private road, and HPD officers may not be authorized to patrol private areas on their own initiative; however, the word "area" was placed in the motion to allow more leeway.
The motion that the Kailua Neighborhood Board No. 31 requests the Honolulu Police Department to patrol the Kapaa Industrial Park and Ameron Quarry area regularly during hours of darkness was ADOPTED, 13-1-0 (AYE: Bartley, Chinen, Christensen, Corcoran, Enos, Fenske, Fernandez, Glanstein, Hawes, Lindgard, Prentiss, Retherford, Tomasa; NO: Ure).
Ure raised a Point of Order that two housekeeping motions relating to the Board's post office box and keys needed to be added to the agenda; Chair Prentiss acknowledged the point, and without objection, the two motions relating to the Board's post office box and keys were added to the agenda.
Motion to Renew Post Office Box Ure moved, and Corcoran seconded, that the Kailua Neighborhood Board No. 31 authorizes the renewal of the Kailua Post Office Box 487 for Board business from August 2009 to July 2010, which was ADOPTED by UNANIMOUS CONSENT (14-0-0) (AYE: Bartley, Chinen, Christensen, Corcoran, Enos, Fenske, Fernandez, Glanstein, Hawes, Lindgard, Prentiss, Retherford, Tomasa, Ure).
Motion Relating to Post Office Box Keys Ure moved, and Corcoran seconded, that the Kailua Neighborhood Board No. 31 authorizes the Chair and the Secretary possession of mail box keys to collect Board business mail, which was ADOPTED by UNANIMOUS CONSENT (14-0-0) (AYE: Bartley, Chinen, Christensen, Corcoran, Enos, Fenske, Fernandez, Glanstein, Hawes, Lindgard, Prentiss, Retherford, Tomasa, Ure).
Ure raised a Point of Order that although a new Chair and members for the Enforcement of Bed and Breakfasts (B&B's) and Transient Vacation Units (TVU's) PI Group was listed on the agenda, the Board did not authorize the change nor were other volunteers sought. Chair Prentiss stated that was not necessary because the PI Group has already met with the City Department of Planning and Permitting (DPP).
COMMITTEE REPORTS:
Parks and Recreation Committee (PR) PR Chair Ure requested the June committee report be entered into the record:
1) Updates a) Wedding Event violations are co refer to PZE & PHPSCD, b) Kayak violations launching at inappropriate areas, c) Parking Violations Posted no parking zones at Kailua Beach Park in unimproved sidewalk area, d) Buoys: Loosened bolts, copper wire around shackles need to be tightened, e) Gill Nets: 2 and 3/4 is permissible: at Kalama beach 500-1000 feet of gill net, 300 feet offshore and 10-12 feet depth, are to surround Akule and nets are attended to 1-2 hr with power boats, divers. A spotter plane is used to locate fish schools., d) Boats moored; anchored offshore in Hawaiian water must move at least every 72 hours (including Lanikai), e) Catamarans also need the Hawaii number displayed on craft if it is to be in Hawaiian waters. No storage of catamaran is allowed on public beach or State beach. A derelict catamaran may be towed away by City or State unless it is on private property, f) Mangrove in Kaelepulu stream were cut at 6 inches above water, now new shoots and trash collect in left-over roots. The soil was undisturbed as that would require a dredging permit; and an SMA permit to operate in a Hawaiian waterway, g) Graffiti was not removed in Kailua Beach Park as the department of parks and recreation did not have the proper color of paint at the time, h) SHA: cones were set out on Kailua Beach and 28 surfboards, 60-100 feet with a screen erected 14 feet by 8 feet. Determine why a permit was not secured for this activity, i) Sand sweeping of debris is the maintenance responsibility of the City and/or DLNR as the sand does not get cleaned nearer the sand grabber. i) Community Policing policing of parks and neighborhoods, including alleged illegal activities in parks, at R-O-Ws and in DLNR waters will be monitored by Parks committee and will be referred to Public Health, Public Safety, and Civil Defense Committee., j) DLNR Wedding Events website update: Email info directly to Steve Molemen as website is not yet operational. Monitor legislation in the 2009-10 session. Currently wedding permits are issued by DLNR, Photographer Permits are issued by DBEDT and both are negatively impacting residential communities as HPD, DTS, 911, DLNR, DBEDT, HTA (and HVBC) are slow to respond to complaints or respond not at all. Violations will be co-referred to Public Health, Public Safety & Civil Defense as well and Planning, Zoning & Environment Committees, k) Proposed Thrill Craft legislation passed State Legislature- committee will monitor impacts.
2) DPR Windward Parks re: status of Repairs and Replacements at Windward Parks a)
3) Sand a) Beach Erosion Control Study DLNR City UHM USACOE ELRB studies ongoing; trees that are in danger of toppling are being removed as necessary after examination, b) Beach erosion rises to level of unsafe conditions for beach goers, especially ADA and safety hazards posed by Sand Grabber. Letter of inquiry shall be sent to City/County, DLNR for resolution to address hazards and potential liabilities, c) Replenishments at
4) Capital Improvement-Repairs-Maintenance Continue to monitor, CIP ground lights for Kalama Beach Park & Kailua District Park safety issue: a) Opening and closing of berm at Kailua Beach Park ocean-side of Kawailoa Road Bridge in protection of both Kailua Bay and Enchanted Lake update anticipate presentation at full board in future, b) Parks agreement to have Kayaks launch from Kaelepulu Stream health hazard, potential liability, lack of signage. DLNR and existing Kailua Beach Master Plan designate Kaelepulu Stream mouth as Kayak launch area. Address inquiry to DLNR, DFM, DPR for concerns, c) Request for permit to construct swales at parking lot adjacent to Buzzes Steak House referred to Planning, Zoning & Environment.
5) Next Meeting Next PR meeting, July 11, 2009, 10:00 a.m. at Zippys
Public Health, Public Safety, & Civil Defense Committee (PHPSCD) PHPSCD Chair Tomasa circulated handouts about Community Emergency Response Teams (CERT), and mentioned the following points:
1) Continuing Focus The committee continues to focus on KCC, the National Children's Health Study, Lanikai parking and commercial activity issues, and safety concerns with The Shack.
2) Community Emergency Response Teams (CERT) There are CERT training classes available. For more information, call 723-8960 or go to http://www.oahucert.com.
3)
Executive Committee Chair Prentiss communicated the following information:
1) Agenda Requirements August agenda items are due to the Chair via email by Friday, July 24, 2009.
2) Treasurer's Report Chair Prentiss stated that just about all of the Board's budgeted funds for the past fiscal year were spent. Glanstein reported the June 2009 printing of agenda/minutes and corrected Agenda was $35.35 and the postage for 125 recipients was $152.25. An additional $3.72 was transferred to the Refreshments Budget from the Operating Budget. The final Balance of the Operating Budget was $18.49. The Publicity Budget was charged for videotaping of the May and June meetings for $416.00 leaving a balance of $212.00 in the Publicity Budget The new fiscal year Budget sheets have not been made available to the KNB as of this date.
3) Correspondence and Documents The binder was circulated to the members.
4) Committee Member Sign-Up Chair Prentiss will appoint committee chairs after the sign-up sheets are returned.
5) Permitted Interaction Groups (PI Groups) The correct procedure for PI Groups needs to be defined, and the Board currently has two PI Groups: (a) Enforcement of B&B's and TVU's; and (b) NP MMVIII.
Government and Community Services Committee (GCS) GCS Chair Chinen requested the committee report be entered into the record, and imparted the following:
1) Neighborhood Concerns & Presentations Follow-up: a) Lani Huli management issues, b) City Clerk Office: Impacts to
2) Public Service Continue Announcements and Food Donation Box.
3) Correspondence a) Section 8 HUD Director Shaun Donovan--follow-up sent to Congresswoman Hirono, b) Electrical inspectors Inquiry continue examination of legislation.
4) City Council a) City Charter 2006 Supplement & 2007-8 Amendments continue monitoring, b) Bills and Resolutions monitor.
5) Proposed Legislation 2009-10 a) Explore Police Sub Station for
6) Updates a) Neighborhood Plan MMVIII required amendments to NPlan will need public hearings, b) Structure of 7-1-09 KNB, Committees, Permitted Interaction Groups and Housekeeping. C) Neighborhood Commission met June 22, 2009, d) KNBs KPSCP list to the 4 Koolaupoko Windward Board level, e.) Fire Hydrant Inspections: introduce to board post-City Council Elections.
7) Next Meeting Next GCS meeting 3rd Saturday, July 18, 10:00 am at Zippys
NA Rachel M. Glanstein departed at 10:03 p.m.; Secretary Ure prepared the remainder of the minutes.
Planning, Zoning and Environment Committee (PZE) Corcoran reported the following updates:
1) Bed and Breakfast Bills Bills 6, 7, 8, and 9 are all active in the City Council Committees.
2) Wedding Permits Two motions are to be brought to the Board in August.
3) Ko'olaupoko Sustainable Communities Plan A meeting was held May 28 in the Crafts Room at
Transportation and Public Works Committee (TPW) No report was given.
Permitted Interaction Groups No reports were given.
Civilian-Military Council (CMC) Representative Corcoran concurred with report offered earlier by MCBH.
ANNOUNCEMENTS: There were none.
ADJOURNMENT: The meeting adjourned at 10:09 p.m.
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Submitted by:
Rachel M. Glanstein, Neighborhood Assistant
and
Linda Ure, Secretary
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Reviewed by:
Charles Prentiss, Chair