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PEARL CITY NEIGHBORHOOD BOARD

DRAFT REGULAR MEETING MINUTES

TUESDAY, JUNE 24, 2008

HIGHLANDS INTERMEDIATE SCHOOL CAFETERIA

CALL TO ORDER: Chair James Pickard, Sr. called the meeting to order at 6:35 p.m., with a quorum of eight (8) members present. Note – This 13-member Board requires seven (7) members to adopt a motion.

MEMBERS PRESENT: Stanley Ching, Alfred Coleman (arrived at 6:40 p.m.), Sol Ray Duncan, Albert Fukushima, Antoinette Lee, Chris Lum Lee (left at 8:20 p.m.), James Pickard, Sr., Larry Veray, Cruz Vina, Jr.

MEMBERS ABSENT: David Howton, Amoreena Rabago.

VACANCIES: There are two (2) vacancies.

GUESTS: Capt. A. Calhoun, Firefighter 1 L. Pasion (Honolulu Fire Department); Sgt. R. Nitta (Honolulu Police Department); Flory Asuncion, Lori Bulosan, Molina Gomez, Angie Higa, Dana Low, Edaisha Opiana, Amy Sharp, Nara Swolgaard, Susan Utsugi, Jen Wong (Central Pacific Bank); Austin Bali, Edwin Izumigawa, Kyle Kobayashi, Royce Murai, Jared Nagai, Gary Nakamoto, Kala Neal, Andrew Nishimoto, Bronson Oda, Jordan Oshiro, Terrence Ryan, Derrick Viela (Pearl City High School Baseball Team); Brennon Morioka (State Department of Transportation – Director); Rodney Funakoshi (Castle & Cooke Hawaii); Lan Yoneda (Board of Water Supply); Dr. Mike Pecsok (Leeward Community College – Vice Chancellor for Academic Affairs); Donahue Fujii (Austin, Tsutsumi and Associates); Roland Au (Royal Contracting); Dennis Billings (Swinerton Builders); James Propotnick (Governor Linda Lingle's representative – Deputy Director of the State Department of Public Safety); Robert Sato (Councilmember Gary Okino's Office); Senator Clarence Nishihara; Sean Wright and others that didn't sign in (Boy Scout Troop 75); Kevin Cassel (Olelo Videographer); Larissa Sato (Parsons Brinckerhoff Americas); Kent Kitagawa (State Department of Health – State Labs Division); Trini Abayu-Wright, Rafael de la Sierra, Sam Ho, Wayne Nomnent, Myrtle Nyuha, Roger Olegario, Raymond F. Souza, Kathy Yoda; Rachel M. Glanstein (Neighborhood Commission Office).

PLEDGE OF ALLEGIANCE: Veray led everyone in the Pledge of Allegiance.

RULES, REGULATIONS, POLICIES AND PROCEDURES: Chair Pickard indicated that smoking is not allowed on school grounds, and summarized the time limit policy and Sunshine Law requirements listed on the agenda.

FILLING OF TWO (2) VACANT BOARD SEATS: There were no nominations or volunteers to fill the vacancy.

CITY OFFICIAL REPORTS:

Honolulu Fire Department (HFD) – Firefighter 1 L. Pasion reported the following information:

1)       April 2008 Statistics – There were 0 structure, 0 wildland, 10 rubbish and 3 vehicle fires; there were 86 medical emergencies, 0 search/rescue and 15 miscellaneous calls. There were two major incidents involving assistance with building fires on Waimoana Place in Ewa and Makaweo Street in Wahiawa.

2)       Fire Safety Tip – The risk of wildland fires increases as summer approaches. Be cautious when using flame-producing devices (e.g., fireworks, matches, lighters) around wildland vegetation. Children under 18 years old shall not possess or have access to these devices without adult supervision. Consider leaving the fireworks display to the pyrotechnic professionals and enjoy one of several public fireworks display events.

Coleman arrived at 6:40 p.m., during the above report; nine (9) members were present.

Honolulu Police Department (HPD) – Sgt. R. Nitta circulated the report and provided the following information:

May / April / March 2008 Statistics: 9 / 10 / 6 auto thefts, 7 / 12 / 6 auto theft recoveries, 22 / 18 / 23 burglaries, 27 / 30 / 42 criminal property damages and 22 / 18 / 17 unauthorized entries into motor vehicles (UEMVs). There were a total of 6,656 / 6,413 / 6,590 calls for service in District 3, with some 1,506 / 1,531 / 1,496 (22.63% / 23.87% / 22.70%) from the Pearl City area.

Questions, comments and concerns followed:

1)       Waiau District Park Closure Times – The Waiau District Park was being closed up after 10 p.m. by HPD officers; however, this service has tapered off, and there have been increases in graffiti, illegal activities, and vehicles parked in the parking lot after hours. Sgt. Nitta will follow up.

2)       Hoolaulea Street and Hoolawa Place Crosswalk and Speeding – At the intersection of Hoolaulea Street and Hoolawa Place, there is crosswalk frequented by children; officers were requested to monitor speeding there, especially when school finishes for the day.

Mayor Mufi Hannemann’s Representative –There was no representative present. Chair Pickard read the following responses to previous questions:

1)       Hoolaulea Street Boulder –On Hoolaulea Street, near Hoolawa Street, there is a large boulder protruding from the ground that could be dangerous. An inspector from the City Department of Planning and Permitting (DPP) investigated on May 7, 2008, and discovered rocks embedded in the unimproved sidewalk area. The rocks were not placed there by the abutting property owner. The Division of Road Maintenance of the City Department of Facility Maintenance (DFM) was notified and removed the boulder.

2)       Commercial Use of Private Property – Near 1310 Hoowali Street, near the new bus repair shop, there is someone using his property for commercial use, building dustpans to sell. The painting fumes from the spray are noxious, and the owner is letting the sawdust from the wood fly everywhere. DPP issued a notice of violation on May 6, 2008, on a previous complaint.

Questions, comments and concerns followed:

No Mayor's Representative – For the last two months, there has been no Mayor's representative attending the Board meetings. A new representative needs to be coordinated with the Neighborhood Commission Office (NCO); Chair Pickard referred the matter to the Executive committee.

PRESENTATIONS:

Awarding of Certificates – Publicity/Refreshment committee (PR) Chair Lee presented the following certificates of recognition and acknowledgement:

1)       Central Pacific Bank (CPB) – Since the local CPB opened in September 2007, they have served the community and have donated both time and money to help. The following people were recognized: Flory Asuncion, Lori Bulosan, Molina Gomez, Angie Higa, Dana Low, Edaisha Opiana, Amy Sharp, Nara Swolgaard, Susan Utsugi (Vice-President), and Jen Wong.

2)       Pearl City High School (PCHS) Baseball Team – The PCHS Baseball Team won the Oahu Interscholastic Athletic (OIA) Western Division Championship in 2008. The following team members were recognized: Austin Bali, Edwin Izumigawa, Kyle Kobayashi, Royce Murai, Jared Nagai, Gary Nakamoto (Coach), Kala Neal, Andrew Nishimoto, Bronson Oda, Jordan Oshiro, Terrence Ryan, and Derrick Viela.

State Department of Transportation (DOT) Pearl City Base Yard Dewatering Facility – Brennon Morioka highlighted the following information:

1)       Background – There have been two public meetings in the Manana area, and a site visit to the Pearl City base yard. Two questions were raised by the Board in correspondence which DOT wanted to answer: (a) 2nd Street use by senior citizens; and (b) noise from construction and operation.

2)       2nd Street Use by Seniors – The City and State have an agreement that the City will construct a four foot wide concrete walkway from Lehua Avenue to the base yard entrance, compliant with the Americans with Disabilities Act (ADA). The facility will not be operational until the walkway is completed.

3)       Construction and Operation Noise – During the Environmental Assessment (EA), field visits tested similar vehicles to those that will be used during operation; the noise couldn't be heard from Lehua Elementary School (LES) or the Hongwanji Mission, which are approximately 1,000 feet away from the site. Construction noise will be louder than normal operation noise, and DOT will work LES and the Mission to assure no adverse impacts during construction. DOT wants to work with the community on this issue.

Questions, comments and concerns followed:

1)       Walkway – The new pedestrian walkway will be placed flush on the ground on the makai side of the roadway up against the nearby fence.

2)       Construction Schedule – A design consultant was selected and the contract is being negotiated. Design is anticipated to start within three months. The construction contract will be awarded to a contractor by June 30, 2010 (when the funds lapse), and construction should start several months thereafter.

3)       Updates – Regular (monthly, if desired) reports can be given to Governor Linda Lingle's representative to pass along to the Board. DOT staff may also be requested to provide periodic updates.

4)       Contact – Tammy Mori, DOT's Community Development Specialist, is available to call with any concerns during construction. In addition, DOT will consider establishing a public hotline during construction.

Koa Ridge Makai and Waiawa Developments (Castle & Cooke Hawaii) – Rodney Funakoshi distributed handouts and supplied the following information:

1)       Combined Environmental Impact Statements (EISs) – During the last presentation given to the Board, Castle & Cooke Hawaii (CCH) was preparing the draft EIS for the Waiawa development on the mauka side of the H-2 Freeway. However, in May 2008, a settlement was reached with the Wahiawa Hospital Association, allowing CCH to withdraw the Waiawa EIS and refile an EIS for both the Waiawa and Koa Ridge Makai (makai side of H-2 Freeway) developments together. The EIS preparation notice was just recently issued, and is available on the website of the Office of Environmental Quality Control, under the State Department of Health (DOH).

2)       Traffic Study –CCH is looking at a comprehensive traffic study, including factors such as the upcoming rail transit project and bus transportation. A transit station in the Koa Ridge Makai development with a park-and-ride feature is desired. CCH will return with an update when the study is done.

3)       Development Goals – One of the goals is to develop a community that provides its own jobs, with this development creating a possible 2,500 jobs. The areas will have a more compact higher density, especially as a mixed use development, with a great deal of walkways and bikeways to encourage the community feeling. CCH hopes for a strong senior component to the development. The land is currently zoned for agricultural use, and CCH needs it to be rezoned to urban use.

Questions, comments and concerns followed:

1)       EIS Preparation Notice and EIS Schedule – The EIS preparation notice announces that CCH will be preparing an EIS and briefly describes the project. The EIS should be finished around October 2008, with public hearings and Council meetings to happen in early to mid-2009, indicating that infrastructure construction may begin in late 2009.

2)       Community Visioning – CCH is implementing an extensive community visioning process, which includes regular meetings to request community input on the development. More updates will be given on this after the traffic study is complete.

3)       Sustainability Regarding Water and Sewer – Mr. Funakoshi will follow up on the availability of water and sewers for the new developments.

COMMUNITY/PUBLIC AGENCY REPORTS:

Board of Water Supply (BWS) – Lan Yoneda communicated the following information:

1)       Main Break Report – There was one eight-inch main break on May 8, 2008 at 572 Hoomoana Street.

2)       Water Quality – Every year, the BWS conducts thousands of tests on the water source and distribution system, the results of which are mailed in the annual water quality report by July 1. For more information, visit www.boardofwatersupply.com.

3)       Water Conservation Tips – Water lawns just two to three times per week. Watering once every three days promotes deeper root growth, making lawns healthier and more water efficient. Don't water lawns between 9:00 a.m. and 5:00 p.m., since water evaporates quickly when the sun is out.

Leeward Community College (LCC) – Vice Chancellor Dr. Mike Pecsok detailed the following updates:

1)       Chancellor Appointment – At its May meeting, the University of Hawaii (UH) Board of Regents formally appointed Manuel J. Cabral as Chancellor at LCC, effective June 1, 2008.

2)       Enrollment – LCC's enrollment was up 8% over last year for the Spring semester. More classes were added along with additional financial aid resources.

3)       Second Summer Session – LCC's second summer session begins the first week in July; the last day to register for classes without being charged a late fee is July 6, 2008.

4)       Campus Transit Stop – The City Department of Transportation Services (DTS) briefed LCC on draft plans for a transit stop on campus for the Honolulu High-Capacity Transit Corridor Project (HHCTCP). Plans call for a site on the Ewa end of the campus and would result in moving the current Office of Continuing Education and Workforce Development to another campus location and removal of some parking stalls. A positive impact would be the increase in LCC's accessibility to students.

5)       40th Anniversary – Next year marks the 40th anniversary of LCC. To celebrate, LCC will be holding 40 public events throughout the year, with the first event scheduled for September 2008.

Questions, comments and concerns followed:

LCC Second Access Road and Transit Stop – The transit stop issue is separate from the LCC second access road issue. Upgrades to Ala Ike Street will be needed for the transit station, even without a park-and-ride facility. The HHCTCP will require improvement of the side service road, but there's no guarantee that it will become the second access road.

Board of Education (BOE) – No representative present.

RESIDENTS’ CONCERNS:

Central Pacific Bank (CPB) Manana Branch Community Service – This item was handled earlier, during the presentation of certificates.

Other Concerns –

Pearl City Gateway (Kuala Street) Update: Donahue Fujii introduced Roland Au from Royal Contracting and Dennis Billings from Swinerton Builders. Mr. Au and Mr. Billings offered the following information:

1)       Mass Grading – Royal Contracting is doing the mass grading which should be finished at the end of July 2008, when building construction will begin. The Royal Contracting website (www.royalcontracting.com) will have a hotline number and email address.

2)       Building Construction – There will be a notice to proceed issued on July 7, 2008, and the project is expected to continue for 11 months. Swinerton Builders will have a hotline number set up (a 1-800 number) for next month's meeting for information and emergency contact.

Questions, comments and concerns followed:

1)       Status – Demolition of the existing buildings was done. Mass grading started about one month ago.

2)       Contact Information – Royal Contracting will consider putting up a sign with contact and construction information for residents.

3)       Entry/Exit Points – There are two entry/exit points to the site, but the contractors are using only one for now since they need to sweep up the entry/exit point used.

4)       Different Contractor Duties – Royal Contracting does the mass grading, installs the utilities, and prepares the site for the tenant pads. Swinerton Builders makes the concrete pads for tenants, and does tenant improvements, such as building the actual structures for tenants (e.g., PetCo and Babies R Us).

5)       New Tenants – The Board will be updated about new tenants as the owners provide the information.

Pearl City Wal-Mart Store / Sam's Club Gas Station Update: Mr. Fujii relayed that the bids were received by Wal-Mart but the project has not yet been awarded to a contractor; he will continue to provide updates.

Pearl City and Waipahu "National Night Out": Myrtle Nyuha circulated brochures explaining how to form a Neighborhood Security Watch (NSW), and conveyed that there will be nationwide events to provide information about NSWs. Pearl City and Waipahu are holding their event, the "National Night Out" at 5 p.m. on Tuesday, August 5, 2008, at the Waipahu Intermediate School cafeteria. There will be shuttles to take attendees to and from the parking areas. Many City, State, and Federal agencies will have representatives present at the meeting. There is a graffiti eradication group that will discuss the installation of sensors and cameras to catch "taggers". Many donations have been received, especially from Target. A dinner of beef stew and rice will be served. Reservations are required to estimate the number of attendees, but the event is free, and everyone is encouraged to attend. Call HPD's Community Resources section to reserve a seat. Ms. Nyuha will attend the next Board meeting to reiterate and re-invite people to the "National Night Out" event.

ELECTED OFFICIALS:

Governor Linda Lingle‘s Representative – James Propotnick distributed the Governor's Neighborhood Board Update and a brochure related to college savings, and delivered the following information:

1)       HI 529 College Savings Program – The new HI 529 savings plan allows people to save money, without paying State or Federal taxes, for their children's college education.

2)       Act 153 Related to Neighborhood Boards (NBs) – Gov. Lingle signed House Bill 2730 (HB 2730) into law, creating Act 153, which prescribes the procedure to be followed at NB meetings. Act 153 allows NBs to receive public input on items not on the agenda or when there's no quorum, although no votes may be taken. More than two NB members, but less than a quorum, are now allowed to attend public meetings. NBs may take emergency action on an item not on the agenda if it concerns health or public safety.

3)       Pseudoephedrine Restrictions – Any sales of pseudoephedrine, used to make crystal methamphetamine (also known as "ice"), will now be documented in electronic logs.

4)       Copper Thefts – One of the main perpetrators of a majority of the copper thefts on Oahu has been arrested; more information will be provided when it's made available to the public.

Questions, comments and concerns followed:

Pearl City Library Parking Lot – The Pearl City Library parking lot is very rough and bumpy; Mr. Propotnick will follow up.

Councilmember Gary Okino – Robert Sato circulated the report and touched on the following items:

1)       Property Acquisition for the HHCTCP – Councilmember Okino has requested that the City administration take action to immediately and personally notify all of the potentially affected landowners of any and all possible impacts to their property from the HHCTCP. Concerns were raised that properties located in the "banana patch" area of Pearl City (makai of the Century Park Plaza condominiums) could be affected by the placement of a transit station in the area. Although the City administration has indicated it would release detailed information and notify property owners of its acquisition plans later in 2008 prior to the release of the draft EIS for the HHCTCP, Councilmember Okino feels that the sooner notification is given to all potentially affected landowners on the island, the sooner they can begin to plan and prepare accordingly for the future use of their property. A letter relating to this issue was attached to the report.

2)       Approved Budget and Two Pearl City Requests – Bill 17 (2008), Bill 18 (2008) and Bill 19 (2008) are the legislative, operating and capital improvement budget bills for the fiscal year 2009, and were approved by the City Council on June 4, 2008, and signed into law by Mayor Hannemann on June 19, 2008.The budget remained unchanged except that Councilmember Okino added two Board requests for inclusion into the budget: (a) Hoomaemae Street rehabilitation; and (b) Manana Neighborhood Park court resurfacing.

Senator Clarence Nishihara – Vina distributed the report and Sen. Nishihara imparted the following information:

1)       Pearl City Earth Day – Pearl City High School (PCHS) will hold a recycling fundraiser on Saturday, July 26, 2008, from 8 a.m. to 2 p.m. at the campus.

2)       Rail Transit Property Acquisition – Sen. Nishihara wanted to hold rail transit meetings to meet with the possibly affected property owners at the Don Quixote in Pearl City, but the store management had concerns (as did Zippy's restaurant management, when contacted). He received assurance from DTS that a representative will come out to explain everything to affected property owners. Sen. Nishihara suggested the Board take the lead on setting this meeting, since he had such trouble finding a venue.

Sen. David Ige; Representative Roy Takumi; Rep. K. Mark Takai – No representatives present.

COMMUNITY INPUT:

Pearl City Community Association (PCCA); Manana Community Association (MCA); Pacific Palisades Community Association (PPCA); Pearl City Foundation (PCF) – No updates given.

APPROVAL OF THE MAY 27, 2008 REGULAR MEETING MINUTES: The May 27, 2008 Regular Meeting minutes were APPROVED, AS CORRECTED, by UNANIMOUS CONSENT (9-0-0) (Aye: Ching, Coleman, Duncan, Fukushima, Lee, Lum Lee, Pickard, Veray, Vina), with the following corrections –

*         Page 3 – Awarding of Certificates – item no. 4 – last line – strike out "Pavo” between "Christian" and "(absent)" and insert "Pavao".

*         Page 9 – Publicity/Refreshments and Announcements – strike out the four instances of "Acting Chair" before "Fukushima" and insert "Chair" instead.

MAY 2008 TREASURER'S REPORT: The May 2008 Treasurer's Report, which was mailed with the June 2008 regular meeting agenda, was filed.

COMMITTEE REFERRALS FOR ACTION/DEFERRAL:

Executive [1] – Chair Pickard detailed the following items:

1)       Meeting Location, Times and Recesses for Fiscal Year (FY) 2008-2009 [1] – The Board prefers the same times and location (Highlands Intermediate School) for Board (6:30 p.m.) and committee (7 p.m.) meetings. The Board will most likely recess in December 2008.

2)       Authorization of Expenditures for Meeting Location – The expenditures for the school (Highlands Intermediate) were APPROVED by UNANIMOUS CONSENT (9-0-0) (Aye: Ching, Coleman, Duncan, Fukushima, Lee, Lum Lee, Pickard, Veray, Vina).

3)       Appointment of Officers, Committee Officers and Members – The following officers, committee officers and members were appointed [the first and second names are the committee chair and vice-chair, respectively]: (a) Parliamentarian – Vina; (b) Executive committee – Pickard, Vina; (c) Health, Education and Welfare committee (HEW) – Lum Lee, Veray, Vina; (d) Traffic and Transportation committee (TT) – Vina, Coleman, Fukushima, Duncan; (e) Development, Plan and Zoning committee (DPZ) – Fukushima, Vina; (f) Legislative and Capital Improvement Programs committee (LCIP) – Rabago, Lum Lee, Duncan; and (g) Publicity/Refreshments committee (PR) – Lee, Duncan, and all committee chairs.

4)       Opening and Closure of Board Meeting Site – The opening and closure of the meeting site will done by committee; Vina will organize a schedule.

5)       Attendance by Board Members at Board and Committee Meetings – The Neighborhood Plan (NP), which governs NBs, provides that Board members with at least three absences within a one-year period (from June to May) during the term may be removed by the Board. It was requested that Board members notify the Chair or Vice-Chair if they are unable to attend the Board or committee meetings. Chair Pickard may write a letter requesting confirmation of interest to Board members with at least three absences; the Board had no objections to Chair Pickard writing letters on this subject. Chair Pickard values attendance.

Fukushima added that Board members' absence at committee meetings lengthens the Board meetings, since a great deal of information is provided at the committee level before it goes to the Board.

6)       Formulation of Revised Permitted Interaction Groups (PIG) Listing – Vina is revising the listing of PIGs, and will develop a resolution with new listing recommendation.

Health, Education and Welfare (HEW) – HEW Chair Lum Lee offered the following information:

1)       Proposal for Monthly Notification Report by the City Department of Emergency Management (DEM) – The Board has been through a long process in their requests to DEM for an emergency preparedness presentation. Jeff Spencer of DEM gave a presentation recently to the Kailua NB No. 31. HEW Chair Lum Lee wrote a follow-up letter to request another presentation.

Fukushima moved, and Lum Lee seconded, to authorize Lum Lee to send the letter to Melvin Kaku, the Director of the City Department of Emergency Management (DEM) to request a representative at Board meetings, which was ADOPTED by UNANIMOUS CONSENT (9-0-0) (Aye: Ching, Coleman, Duncan, Fukushima, Lee, Lum Lee, Pickard, Veray, Vina).

The NCO is coordinating the Conference of Chairs for August (if possible), which will have a broad presentation from DEM; Neighborhood Assistant (NA) will follow up on the details.

2)       Waiawa Correctional Facility (WCF) New Program Building Update – The new WCF building for their re-integration program was blessed and opened on June 20, 2008; HEW Chair Lum Lee will monitor this.

Questions, comments and concerns followed:

Olelo Channels – There will be a public meeting held by the State Department of Commerce and Consumer Affairs (DCCA) on July 15, 2008, from 4 p.m. to 6:30 p.m. regarding community television. It's possible that some channels may be cut, which could result in less NB meetings being broadcast and less community access. Chair Pickard referred the matter of Olelo Channels to HEW.

Traffic and Transportation (TT) – TT Chair Vina specified the following information:

1)       Oahu Metropolitan Planning Organization (OMPO) Citizen Advisory Committee (CAC) – Oahu has the fourth highest bus ridership amounts in the nation. David Arakawa and Michael Golojuch were elected OMPO CAC Chair and Vice-Chair, respectively.

2)       Honolulu High-Capacity Transit Corridor Project (HHCTCP) –

a)       Final EA – Release of the final EA is anticipated in 2008 along with preliminary engineering studies.

b)       Public Infrastructure Map (PIM) Revisions – Mr. Sato explained that the PIM is a budgetary and planning tool. Revisions to the PIM must be made to place symbols on it identifying proposed transit stations. Council Resolution 08-97 was introduced to make these revisions, and was approved.

3)       Transit Oriented Development (TOD) Regarding Commuter Stations – At the same time that Council was working on Resolution 08-69, the City Department of Planning and Permitting (DPP) was working on Resolution 08-69 to identify on the PIM the transit stations, corridor, corporation yards, and park-and-rides. Resolution 08-97 was approved by the Council, so there was no need to go further with Resolution 08-69.

4)       Separate Traffic Signal Phasing of Left Turns on Moanalua Road at Hoolaulea Street; Extension of Left Turn Mauka-bound Lane on Waimano Home Road into Kuala Street – No updates.

5)       Bicycle Master Plan (BMP) – The BMP is available on the website; TT Chair Vina will continue to follow up.

Development, Plan and Zoning (DPZ) – DPZ Chair Fukushima summarized the following information:

1)       Status of Development for Remaining Manana Warehouse Properties – More information is needed from the developers.

2)       Participation in Pearl Harbor Restoration Advisory Board (RAB) – Chair Pickard and Vina attended the last RAB meeting, so reports should be forthcoming. DPZ Chair Fukushima was just added to their list.

Information should be requested from the City administration regarding the "banana patch" property owners who will be affected by property acquisition for the rail project. Chair Pickard referred the matter of notification of "banana patch" property owners to DPZ, and will also place the item on the July agenda.

Lum Lee departed at 8:20 p.m.; eight (8) members were then present.

Legislative and Capital Improvement Programs (LCIP) – This was deferred due to LCIP Chair Rabago's absence.

Publicity/Refreshments (PR) – PR Chair Lee supplied the following information:

1)       Authorization of Expenditure for Videotaping and Broadcast of Board Meetings on Olelo – In the past, this Board just designated one-eleventh of their budget to be paid to Kevin Cassel, videographer, for each month's videotaping. Payment to Kevin Cassel to videotape (Board meetings) and broadcast on Olelo was AUTHORIZED by UNANIMOUS CONSENT (8-0-0) (Aye: Ching, Coleman, Duncan, Fukushima, Lee, Pickard, Veray, Vina).

2)       Certificates of Recognition and Acknowledgement – Some awardees couldn't attend the meeting this month, and so they will be invited to next month's meeting.

3)       Email Newsletter / NB#21 Website – Coleman will provide a draft newsletter to members at the next committee meeting. A new Board photo is needed, but some members were absent, so Coleman will continue to bring his camera to the meetings.

4)       Approval of Refreshment and Publicity Expenditures – NA Glanstein explained the budget policies that Boards must follow to spend their funds. There are three parts of the Board's budget: (a) Operating – for normal operating expenses; (b) Publicity – for videotaping, newsletters, and other similar items; and (c) Refreshments – for refreshments, lei, frames for certificates, and other such items. Certificate supplies themselves (excluding the frames) will come out of the Operating budget. Purchases of $25 or less may be authorized by the Chair. Purchases over $25 must be approved by the Board. Purchases that require reimbursement that are over $50 require the Board member to fill out a W-9 form. The expenditure of $42.16 for certificates was APPROVED by UNANIMOUS CONSENT (8-0-0) (Aye: Ching, Coleman, Duncan, Fukushima, Lee, Pickard, Veray, Vina).

Executive [2] –

Meeting Location, Times and Recesses for Fiscal Year (FY) 2008-2009 [2] – This item was brought back up without objection. Vina moved, and Duncan seconded, that the Board recess for the month of December (2008), which was ADOPTED UNANIMOUSLY, 8-0-0 (Aye: Ching, Coleman, Duncan, Fukushima, Lee, Pickard, Veray, Vina).

ANNOUNCEMENTS:

1)       Next Committee Meetings – The next committee meetings are scheduled for Tuesday, July 15, 2008, at 7:00 p.m., at the Highlands Intermediate School Cafeteria.

2)       Next Board Meeting – The next regular Board meeting will be held on Tuesday, July 22, 2008, 6:30 p.m., at the Highlands Intermediate School Cafeteria.

3)       Board Christmas Party – Board members were requested to think of venues and activities for the Board's customary Christmas party during their recess month of December.

ADJOURNMENT: The meeting adjourned at 8:29 p.m.

Submitted by:

Rachel M. Glanstein, Neighborhood Assistant

Reviewed by:

David Howton, Reviewer of Board Minutes

James Pickard, Sr., Chair